Accounting Specialist

SUMMARY: The main purposes of this position are to create and maintain accurate and complete vendor records, and to keep accurate records of financial liabilities owed to vendors.

PRIMARY WORK SHIFT: Works shift as assigned and overtime as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without ADA accommodation. 

In the absence of this role or any incumbent, the immediate supervisor/manager identified in the organization chart assumes responsibility for all duties and delegation of authority.

• Process vendor invoices accurately and timely
• Match invoices to POs and receiving documents (3-way match)
• Support the receiving process by verifying deliveries and resolving discrepancies
• Maintain vendor records and assist with new vendor setup
• Support the accounting team with month-end close
• Maintain organized financial records and digital filing systems
• Assist with audit requests and documentation gathering
• Support ad hoc accounting and reporting projects
• Data entry and management of accounting system
• Perform general administrative duties related to finance

• Supporting other activities and projects as assigned or dictated by business needs

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory duties.

QUALIFICATIONS: 

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job. 

• A minimum of a High School Diploma or equivalent required

• Associate’s degree in accounting or two years of related experience
• Strong attention to detail and organization
• Process oriented
• Highly reliable in managing workload and meeting deadlines

• Ability to work with minimal supervision 
• Knowledge of and ability to operate Microsoft office software, internet and other computer software to complete essential duties and responsibilities
• Knowledge of and ability to operate general office equipment such as telephones, copy machines, and printers

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, memos, procedures, and plans. Ability to write, complete checklists and other basic documentation and correspondence. Ability to effectively present information or data in one-on-one and small group situations to co-workers, supervisors, and managers.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Must use solid judgment when making decisions. Must have ability to quickly recognize and plan for changing work duties and events.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

While performing the duties of this job, the employee is regularly required to stand; sit; walk; use hands to perform tasks, reach with hands and arms; talk; and hear. The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

The Accounts Payable Specialist works in an office environment and typically works a regular 40-hour week. However, during busy periods, such as the end of the month or end of the fiscal year, they may work longer hours. The Accounts Payable Specialist has a good working knowledge of the organization’s policies and procedures and is able to work efficiently to meet deadlines. Work may occasionally involve exposure to common wheat allergens.

EQUAL EMPLOYMENT OPPORTUNITY: 

It is our policy to provide equal opportunity to all qualified persons seeking and continuing employment with Amber Wave. We comply with all federal and state employment opportunity laws and do not discriminate in our employment and personnel practices against any person on the basis, including, but not limited to: veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics) or any other consideration protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors/managers, and co-workers.

Any offer of employment or termination of employment initiated by the Company must be approved by the department head. Questions regarding the employment or promotional practices of Amber Wave should be referred to Human Resources.