What are the responsibilities and job description for the Office Manager position at Summit Staffing Partners?
Office Manager
Location: Midtown Manhattan, NYC (On-Site / In-Office Role)
About Our Client
Our client is a premier investment and brand acquisition firm specializing in luxury retail, fashion, and consumer brands. With a dynamic and fast-paced environment, they are widely recognized for their strategic investments and strong industry presence.
They are seeking an Office Manager to oversee daily office operations at their Midtown Manhattan headquarters, ensuring an exceptional experience for employees, clients, and visitors.
Responsibilities
- Oversee day-to-day office operations, ensuring a polished, organized, and highly efficient workplace
- Serve as the primary point of contact for visitors, creating a professional and welcoming first impression
- Manage front-of-house functions including calls, inquiries, and deliveries with a high level of professionalism
- Maintain office supplies, inventory, and overall organization to support team productivity
- Coordinate meeting room scheduling and setup, ensuring all internal and external meetings run smoothly
- Support logistics for board meetings and leadership sessions, including scheduling, materials preparation, and catering coordination
- Provide administrative support to executives and team members, including calendar management, travel coordination, and expense reporting as needed
- Partner with building management and external vendors to address office maintenance and operational needs
- Assist with onboarding coordination, employee engagement initiatives, and internal events
- Uphold a high standard of office presentation that reflects the firm’s brand and culture
Qualifications
- Experience in an office manager, office coordinator, receptionist, or administrative role within a fast-paced corporate environment
- Exposure to supporting board-level or executive meetings is a plus
- Strong organizational and multitasking abilities with a proactive, solutions-oriented mindset
- Excellent communication and interpersonal skills, with the ability to engage professionally across all levels
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and general office systems
- Polished, professional demeanor with strong attention to detail and a customer service mindset