What are the responsibilities and job description for the Advertising Project Manager position at Summit Sothebys International Realty?
About the Role
Summit Sotheby’s International Realty is seeking a highly organized and detail-oriented Advertising Project Manager to join our in-house marketing team. This role manages both advisor-requested marketing projects and advertising placements across print, digital and social media. The ideal candidate thrives in a deadline-driven environment, is skilled in cross-functional coordination, and has experience trafficking creative content to media outlets.
Key Responsibilities
- Manage day-to-day marketing project intake from agents across all offices, clearly defining deliverables, setting timelines and assigning tasks to creative team members.
- Oversee advertising campaign coordination from start to finish, including scheduling, proofing and submitting ads to a wide range of local, national and international media outlets.
- Maintain and track advertising deadlines, publication calendars and run dates to ensure timely delivery of creative assets.
- Serve as the central point of contact between real estate advisors, the marketing team and media partners, ensuring smooth communication and alignment.
- Review all marketing and ad content for accuracy, brand consistency and proper formatting before delivery.
- Monitor team bandwidth, adjust assignments and prioritize projects to ensure efficient workflow across varying volume levels.
- Provide clear project updates to stakeholders, flag issues proactively and ensure accountability throughout each stage of production.
- Help refine and document workflows, approval steps and best practices to improve speed, quality and team collaboration.
- Support cross-functional marketing efforts, including digital campaigns, property promotions and social content, when needed.
What You Bring
- 3 years of experience in marketing project management, media coordination or ad trafficking; in-house creative team or agency experience strongly preferred.
- Working knowledge of advertising specs, formats and submission processes for both print and digital platforms.
- Exceptional attention to detail and strong proofing skills.
- Excellent organizational, time management and communication abilities.
- Proficiency with project management tools (e.g., Help Scout, Trello, Airtable, Asana or similar).
- Experience in real estate, luxury branding or client service-based industries is a plus.
Why Join Us?
- Be part of a prestigious, globally recognized brand in luxury real estate.
- Be part of a talented team in an innovative in-house agency.
- Have the opportunity to shape and expand a new offering, making a direct impact on the brand’s success.
- Enjoy a collaborative and dynamic work culture with room for growth and creativity.