Payroll Administrator

Position Summary

The Payroll Administrator is responsible for managing the organization's payroll and associated benefit functions, ensuring accurate, timely, and compliant processing for both clinical providers and administrative staff. This role oversees monthly provider payroll, bi-weekly administrative payroll, and supports retirement, profit-sharing, cash balance and benefits administration. The Payroll Administrator ensures compliance with all applicable federal, state, and local regulations while maintaining accurate records and delivering excellent service to employees and leadership.

Key Responsibilities

Payroll Processing

• Administer monthly payroll for providers and bi-weekly payroll for administrative staff, including both hourly non-exempt and salaried exempt employees.
• Ensure accurate calculation of wages, overtime, bonuses, deductions, and withholdings.
• Process payroll adjustments, retroactive pay, and terminations as needed.
• Maintain payroll records in compliance with organizational policies and legal requirements.

Benefits and Retirement Administration

• Manage retirement accounts, profit-sharing plans and cash balance plans, including contributions, distributions, and recordkeeping.
• Oversee benefit billing and reconciliation, coordinating with vendors for accurate invoicing and payment.
• Prepare and distribute quarterly and annual benefit and retirement reports to employees and regulatory agencies.

Compliance and Reporting

• Ensure payroll operations comply with federal, state, and local tax regulations, labor laws, and internal policies.
• Prepare and submit payroll tax filings, W-2s, 1099s, and other required reports accurately and on time.
• Assist with audits, both internal and external, related to payroll and benefits.

Process Improvement and Communication

• Identify opportunities to streamline payroll and benefit processes.
• Serve as a point of contact for employee payroll and benefit inquiries, providing timely and accurate responses.
• Collaborate with HR, Finance, and departmental leadership to ensure alignment on payroll and benefits matters.

Qualifications

Education & Experience

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources or a related field preferred.
• Minimum of 3–5 years of payroll administration experience, preferably in healthcare or a multi-site organization.
• Strong knowledge of payroll systems, tax regulations, and benefits administration.

Skills & Competencies

• Proficiency with payroll software, HRIS systems, and Microsoft Office Suite (especially Excel).
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Effective interpersonal and communication skills for interacting with employees, vendors, and leadership.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Annual rate: $70,000-$75,000