Property Management Assistant

Job Title: Property Management Assistant

Reports to: Property Management Director and Executive Director

Hours: Full-Time, must be flexible with hours as per the operational needs of the office and available evenings and weekends for emergency calls on a rotating basis.

Salary: Range $45,000 - $52,000 annually, depending on experience

We are looking to hire a competent Full-Time Property Management Assistant who is responsible for overseeing the day-to-day operations of homes owned by Summit Housing Development Corporation. We are a non-profit organization providing safe and appropriate housing in an integrated setting for individuals with developmental disabilities. The ideal candidate will be a hard-working professional with strong leadership skills that is able to manage maintenance requests, problem solve and ensure properties are maintained to a high standard. Candidate must be comfortable working with a high degree of attention to detail as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Manage maintenance work order requests and coordinate repairs with vendors/contractors on a daily basis.
• Perform property inspections on a regular basis; oversee the process of preparing vacant units for new tenants.
• Seek out new vendors and contractors when needed and build rapport with all vendors and contractors.
• Provide administrative support to Property Management Director and Executive Director.
• Assist with completing, managing and tracking all documentation and paperwork for Grant Funding.
• Available for coverage of 24/7 Emergency Line on a rotational basis.
• Attend monthly meetings, take notes and create summaries.
• Answer and place phone calls, take accurate messages, and direct inquiries appropriately.
• Document preparation and management, including creating, formatting and editing letters, reports, Excel & Word documents, etc.
• Manage and maintain City, County and State contracts and document preparation.
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored.
• Perform other duties and special projects as assigned.

Qualifications:

Education: Minimum High School Diploma required

• Minimum of two years of verifiable paid Property Management Assistant required or a 4-year degree in a related field.
• Experience in managing multiple properties required.
• Knowledge of common household equipment, appliances and furnishings.
• Buildium or Property Management Software experience.
• Proven ability to prioritize and execute maintenance tasks efficiently.
• Highly proficient with MS Office tools (Excel, Word and Outlook).
• Excellent time management skills.
• Ability to meet deadlines and multi-task.
• Strong communication skills, verbal and written, required.
• Analytical and forward thinking a must!
• Possess a keen eye for detail and accuracy while handling multiple tasks.
• Ability to work independently and in a team environment.
• Ability to independently formulate decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems.
• Available during off-hours for communications of all kinds. Evening and weekend hours may be needed periodically as workload demands.
• Willing to cover various job duties for colleagues on leave as needed.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance