What are the responsibilities and job description for the Office Administrator position at Market Solutions Property Management?
Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role involves managing daily administrative tasks, coordinating schedules, overseeing vendor relationships, and supporting team members across various departments. The ideal candidate will bring energy, efficiency, and a proactive approach to office management, fostering a productive and welcoming workplace. This paid position offers an exciting opportunity to develop your skills in administrative operations while contributing to the overall success of our organization.
Responsibilities
- Add property listings to different showing software platforms (MLS Now, ShowMojo. No experience required)
- Handle notices, legal filings and evictions.
- Handle correspondence, telephone contacts, and incoming mail, including confidential materials, in a professional and expedient manner. Administer e-mails, send and forward to appropriate people.
- Provide exceptional customer service to residents. Respond to all phone calls, messages, and emails promptly and professionally.
- Timely communication with vendors, clients, and fellow team members.
- Filing paperwork
- Maintaining social media posts
- Tenant onboards, Lease renewals
- Creating notices for tenants, included but not limited to eviction, notices to remedy, 24 hour notices, etc.
- Add listings, showings to agent schedules, setting up availability
- Collecting rent and other property fees from tenants and individual owners.
Qualifications
- High School level of education or equivalent
- Customer service experienced preferred, office administration experience is a bonus.
- Excellent communication skills with professional phone etiquette and interpersonal abilities.
- Strong organizational skills with the ability to manage multiple schedules and priorities simultaneously.
Pay: From $18.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $18