Senior Operations Analyst

Company Overview:

Summit Financial LLC is a $24 billion Registered Investment Advisory (RIA) firm that has been providing comprehensive financial planning and wealth management services to high-net-worth individuals for over 40 years. Consistently recognized for our expertise, Summit currently ranks in the top 50 of all RIA firms by Barron’s & Forbes and is one of the fastest growing RIAs in the country with over 160 advisors across 30 states and headquarters in Parsippany, New Jersey.

Key Responsibilities

Advisor & Staff Operational Onboarding

• Assist the Associate Director of Operations with managing the end-to-end operational onboarding process for all new advisor teams and employees, ensuring a seamless, accurate, and timely integration into Summit’s systems, custodians, and workflows.
• Develop, refine, and enhance onboarding frameworks, checklists, timelines, and communication standards to improve speed, scalability, and consistency.
• Collaborate cross-functionally (Investment Team, Transitions, IT, Compliance) to ensure onboarding processes are coordinated and aligned with broader firm requirements.
• Track onboarding metrics and identify trends, gaps, and opportunities to improve the overall advisor and staff onboarding experience.

Firm Security Administration Across Custodians (primary function)

• Manage all entitlement and security access provisioning across Schwab, Fidelity, Pershing, Goldman Sachs, and SEI.
• Maintain strict internal controls, verifying proper oversight, segregation of duties, and adherence to regulatory requirements.
• Design and implement improved security governance practices to reduce risk and ensure audit-ready documentation.
• Conduct periodic reviews of access rights, report on exceptions, and recommend remediation strategies.
• Serve as a subject-matter expert for custodian platform permissions, workflows, and escalation issues.

Strategic & Analytical Operations Support

• Partner closely with Operations Leadership to support operational strategy, risk mitigation, and process improvement initiatives.
• Participate in long-term planning related to operational scalability, new custodial integrations, new technology adoption, and workflow redesign.
• Assist in evaluating operational impacts of new advisors, new products, and new custodial solutions.
• Conduct analysis to identify operational bottlenecks and recommend process optimization opportunities.

Operational Excellence & Cross-Department Collaboration

• Develop and maintain high-quality operational procedures.
• Support quality assurance, testing, and rollout of new operational systems or enhancements.
• Partner with senior management to troubleshoot inconsistencies, resolve processing issues, and implement best-practice standards.
• Collaborate with teams across the firm to drive consistency, accuracy, and continuous improvement.

Requirements

• Bachelor’s degree
• 5 years of relevant experience in RIA, custody, or brokerage operations
• Experience with custodian platforms (Schwab, Fidelity, Pershing, SEI, Goldman) strongly preferred
• Strong analytical mindset with ability to evaluate processes, identify risks, and propose improvements
• Ability to operate with discretion, sound judgment, and a high degree of ownership
• Strong written and verbal communication skills
• Exceptional attention to detail and follow-through
• Ability to multi-task and manage competing priorities in a fast-paced environment

Preferred Qualifications

• Experience in operational onboarding or entitlement/security access management
• Familiarity with operational risk management, audit processes, or compliance considerations
• Demonstrated experience improving workflows or implementing new operational processes
• Strong strategic thinking, problem-solving, and data analysis capabilities
• Ability to build strong cross-departmental relationships and drive alignment

Pay: $75,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Vision insurance

Application Question(s):

• How many years of experience do you have working with custodians?

Education:

• Bachelor's (Required)

Experience:

• Financial services: 5 years (Required)
• Work Location: Hybrid remote in Parsippany-Troy Hills, NJ 07054