Accounting and Administrative Support Specialist (Adminstrative)

Overview

Managing your facility is no easy task; considering everything from cleanliness, periodic work, preventative maintenance, lighting solutions, Integrated Pest Management - the list is endless...  The team at Summit Facility Solutions have adopted a partnership approach to facilities management.  Our success is founded on the premise that success in managing your client space requires both the vendor (that's us!) and the customer to form a synergy and work together.  This means great communication, constant quality assurance & improvement and a dedicated team to get the job done.  We understand the day to day struggle with maintaining your facility; we go beyond the vendor/customer relationship and integrate ourselves into your space to learn the idiosyncrasies so we can design a custom approach to managing the growing needs of your space.  By joining as a staff member of the Summit team, you are acting as a solution based representative of our company.   We strive to be one of the best service delivery companies on the market and that starts with our employees.

Job Skills / Requirements

This is a hands-on, multi-functional position for someone who is comfortable working with numbers, data, spreadsheets, customers, vendors, and internal staff.

Accounts Receivable & Collections- Assist with monitoring accounts receivable and aging reports.- Contact customers regarding past-due invoices and outstanding balances.

Accounting & Reconciliations- Perform routine data reconciliations and investigate discrepancies.- Compare invoices, payments, credits, and account balances for accuracy.

Reporting & Analysis- Gather and organize information from multiple sources.- Review data for accuracy and identify unusual or missing information.- Assist management with special reports and financial projects.- Assist with data entry across multiple systems

-Assist with system testing

Data Entry & Administrative Support- Update spreadsheets, databases, and accounting systems.- Process and organize invoices, payments, credits, and other documentation.- Provide support to other departments as needed.

Qualifications

- 2 years of experience in accounting, accounts receivable, bookkeeping, office administration, or a related field preferred.- Strong proficiency with Microsoft Excel and Microsoft Office.- Excellent attention to detail and accuracy.- Strong organizational and time-management skills.- Good written and verbal communication skills.- Comfortable communicating with customers and vendors regarding financial matters.- Ability to work independently while also being part of a team.- Ability to prioritize and manage multiple assignments.- Strong problem-solving and follow-through skills.

-Facilities management a plus!

-Strong sense of urgency

Education Requirements (All)

Bachelors