Assistant Treasurer

Springfield Local School District
Job Description: Assistant Treasurer

Position Title: Assistant Treasurer
Reports To: Treasurer

Contract Length: 260 Days (12-month)
Compensation: As determined by the Board of Education, based on experience and education

Position Summary

The Assistant Treasurer serves a critical role in supporting the financial operations of Springfield Local School District. This position works closely with the Treasurer and fiscal team to ensure the efficient, accurate, and confidential management of all financial functions, including payroll, budgeting, financial reporting, and state and federal grant coordination. Success in this role requires strong attention to detail, the ability to multitask, and a collaborative mindset to navigate a fast-paced environment while upholding the highest standards of professionalism and compliance.

Qualifications
The successful candidate must meet the following minimum requirements. Additional qualifications may be considered by the Board.

• Associate's degree in Accounting, Finance, or related field required; Bachelor's degree preferred

   

• Three or more years of experience in school finance, payroll, or accounting

   

• Proficiency in Microsoft Excel, Word, and financial software; familiarity with USAS/USPS systems preferred

   

• Ability to handle confidential data and situations with professionalism

   

• Strong communication and interpersonal skills

   

• Demonstrated ability to prioritize tasks, meet deadlines, and multitask effectively

   

• Valid Ohio School Treasurer's License or ability to obtain license is preferred

   

Collaboration & Office Support
Promotes a team-first environment and ensures continuity of operations within the Treasurer's Office.

• Coordinate with administrators, department heads, and staff on fiscal matters

   

• Step in to support other fiscal staff during absences

   

• Serve as acting Treasurer if assigned during Treasurer's absence

   

• Provide responsive and courteous service to staff, vendors, and community partners

   

Accounts Payable & Fiscal Operations
Supports the management of day-to-day financial transactions and vendor processing.

• Process and code requisitions and purchase orders

   

• Place orders and communicate with vendors as necessary to ensure timely delivery of items. 

   

• Invoice and process vendor payments as needed. 

   

• Maintain accurate vendor files, including W-9s and 1099 processing

   

• Review invoices for accuracy and appropriate documentation

   

• Record and reconcile receipts and deposits.

   

• File financial reports and returns (ex: 8038 & fuel tax refund)

   

• Post journal entries and monitor account balances to prevent over-expenditures

   

Budgeting & Reporting
Assists in the preparation and maintenance of financial documentation and compliance reporting.

• Assist in developing and reconciling annual appropriations and budgets

   

• Prepare monthly and year-end financial reports

   

• Collaborate with grant administrators to budget, monitor, and report on grant expenditures

   

• Assist with financial statement preparation, and audits

   

• Maintain a current chart of accounts and support required financial compliance filings

   

Payroll Support
Collaborates with the payroll clerk and benefits coordinator to ensure timely and accurate payroll processing in accordance with federal, state, and contractual requirements. Supports the coordination of employee contracts, benefit deductions, and related payroll documentation to maintain compliance and efficiency across all payroll operations.

Professional Expectations
Maintains high standards of professionalism, confidentiality, and continuous improvement.

• Uphold confidentiality and integrity in all matters

   

• Demonstrate initiative and the ability to adapt in a dynamic work environment

   

• Maintain regular and prompt attendance

   

• Participate in required trainings and professional development

   

• Collaborate respectfully with all members of the school community

   

• Respond constructively to feedback and guidance from supervisors

   

• Other duties as necessary

   

Working Conditions
This position operates in a standard office environment but may require limited physical activity.

• Frequent use of computers and office equipment

   

• Occasional lifting of boxes or supplies (up to 25 lbs)

   

• May require travel between district buildings or to external meetings

   

• Extended hours may be necessary during financial reporting periods

   

• Must be able to meet strict deadlines while managing multiple tasks