What are the responsibilities and job description for the Administrative Assistant position at Summit County Government (CO)?
In this multi-faceted team-based role, you will manage complex administrative work, handle official public records, coordinate high-profile public meetings, and serve as a key point of contact for county departments, partner agencies, and the public.
Coordinates BOCC and other public meetings, including agendas, electronic packets, approvals, notices, presenter communications, room and virtual meeting setup, recordings, minutes, and related logistics. Routes documents for signature and recordation and maintains meeting materials, resolutions, ordinances, minutes, indexes, and Deputy Clerk files in accordance with records-retention requirements.
Coordinates assessment appeals, hearings, arbitrations, taxpayer notifications, decision letters, and property-tax abatements with the Assessor’s Office, County Attorney’s Office, taxpayers, arbitrators, and state agencies. Supports the Executive Administrative Manager with legal preparation and related duties.
Provides administrative support to the County Manager, Deputy County Managers, County Attorneys, and Commissioners, including scheduling, meeting-room reservations, travel, projects, events, and daily troubleshooting. Delivers customer service to callers and visitors and processes contracts, invoices, purchasing-card receipts, data entry, approvals, and workflow routing in the ERP system. Oversees registration and travel arrangements for conferences and training.
Supports website updates, meeting-recording, video-streaming, accessibility, and other countywide technology initiatives. Maintains and updates procedures at the direction of the Executive Administrative Manager. Coordinates mail, water-augmentation procedures, required meetings and other administrative duties as assigned.
Office Management procedures and systems including but not limited to: MS Office, Sharepoint, One Drive, Adobe, Trello, ICCES (Integrated Colorado Courts E-Filing System); Tyler Munis or other similar ERP programs; Enterprise Management Software, website CMS Record-keeping processes and accepted practices for document retention.
Work as part of a team with shared priorities and tasks; Learn and apply Departmental policies and procedures; Problem solve with an analytical mind; Make appropriate decisions in a managerial setting; Maintain confidentiality; Demonstrate excellent organizational and multi-tasking abilities, with the capacity to adapt to change; Provide a high level of customer service; Exhibit patience and composure in difficult situations; Take initiative and follow-through on projects; Effectively utilize and learn new technology systems and programs as needed.
Bachelor’s Degree in Business Administration, Executive Administration, or a related field; or 3 years of office administration experience (an equivalent combination of education and government policy experience will be considered).
Obtain Colorado notary upon hire Maintain Colorado driver’s license throughout employment
Applications may also be mailed to: Summit County Human Resources, PO Box 68, Breckenridge, CO 80424
Salary : $28 - $31