INTERNAL ONLY - Summer School Elementary - Clerk

NOTICE ONLY (not an application)

Internal Notice - Current Employees

Summer school hiring needs are based on student enrollment.

This serves as notice to current employees to provide information regarding Summer School 2024.

To apply, email Substitute Services at subsvcs@cloverpark.k12.wa.us for more information.

Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

____________________________________________________________________

Summer School Dates: June 22, 2026 - July 21, 2026   Monday - Friday

                                       (No summer school on July 4)

Location: Four Heroes Elementary School

Hours: 7:45am - 4:15pm

Required Training: Week of June 15th

CLASS SPECIFICATION

I. IDENTIFYING INFORMATION
A. Job Title:                                        B. Classification Level:
Attendance Clerk                                    Summer school ESPCP S-2

C. Reports to: D. Working Title:
    Building Administrator

II. SUMMARY OF ASSIGNMENT
Under the direction of the Building Administrator this position is responsible to process student attendance records, maintain the automated student attendance system and inform staff and parents on attendance matters and perform assigned clerical duties.

III. ESSENTIAL FUNCTIONS
1. Process student re-entry into school and early dismissals.
2. Use the Attendance Office computer and other facilities to record and monitor daily

    attendance by periods.
3. Perform daily contact to parents regarding absences.
4. Respond to parent inquires on attendance matters.
5. Prepare and distribute daily absentee list.
6. Inform grade level administrator of period absences.
7. Counsel with students regarding attendance problems. Inform grade level

    administrator of serious or chronic problems.
8. Type, operate office machinery and perform other clerical duties as assigned.
9. Train and supervise student office assistants.
10. Prepare communicable disease report.
11. Prepare certification of absentee listing for the district business office.
12. Model appropriate and cooperative behavior, including protecting confidential

     information consistent with district ethical guidelines.
13. Foster and maintain strong productive relationships with district employees,

     parents, students, and other community members. Work with a variety of people in

     a positive manner.
14. Performs other duties as assigned.

The essential functions listed above are not exhaustive and may be supplemented as necessary.  The position may perform a variety of non-essential functions consistent with the scope and intent of the position.
 
IV. MINIMUM QUALIFICATIONS

A. Education and Experience
1. High school diploma or it’s recognized equivalent (GED)
2. One year of office or clerical experience.

B. Required Knowledge, Skills, and Abilities
1. Working knowledge of computer databases and proficient in word processing and

    spreadsheet applications.
2. Knowledge of general office procedures and practices.
3. Knowledge of the use of English and conventions of spelling, capitalization and

    punctuation.
4. Knowledge of basic computational and record keeping skills.
5. Strong verbal and written communication skills.
6. Demonstrated ability to perform detailed work, maintain records and logs with

   accuracy.
7. Ability to work under pressure, meet strict deadlines, and maintain established time

    schedules.
8. Ability to communicate effectively in a courteous and professional manner with all

    levels of staff, students, and community members whether in person, through email

    or via the telephone.
9. Ability to learn and apply District policies and procedures.
10. Ability to work independently and in a team environment.
11. Typing speed of 55 words per minute.
12. Must be organized and dependable.

C. Certification and Licenses
1. Background check and fingerprinting.

V. DESIRABLE QUALIFICATIONS
1. Clover Park School District secretarial experience.
2. Secretarial Professional Standards Certificate.
3. Type 60 words per minute accurately.

VI.  WORKING CONDITIONS

Daily work is performed in a school office. Requires sitting, turning, lifting objects using proper lifting techniques weighing 30 lbs. Must be able to use fingers, hands, arms, legs, vision, hearing, sit or stand for prolonged periods of time. Routinely requires dexterity and balance. Must be able to bend, stretch, twist, walk, reach, carry, push, stoop, crouch, and hear. Exposures will include viewing VDT screens, exposure to dust, fumes, and occasional noise.

FLSA: Non -Exempt                AFFILIATION: ESPCP

JOB CLASS: Secretarial          WORK YEAR: Summer School

*Shifts are subject to change

CONDITIONS OF EMPLOYMENT

Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employee’s responsibility.) The fingerprint scan must be completed prior to the first day of employment.

Equal Opportunity Employer

Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, the use of a trained dog guide or service animal by a person with a disability, or marital status. The District provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington 98499-1341: Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Compliance and Student Services, (253) 583-5154, gdavis@cloverpark.k12.wa.us; Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, (253) 583-5170, jherbold@cloverpark.k12.wa. Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR), https://bit.ly/US-OCR. Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at https://bit.ly/CPSDHIBPolicy; OSPI required language per RCW 28A.300.286 is available at https://bit.ly/OSPIModelLanguage.