Purchasing and Inventory Specialist

Position Summary

At Veterinary United, great medicine starts with great systems. The Purchasing & Inventory Specialist plays a critical role in ensuring our veterinary teams have the right products, at the right time, in the right place, while maintaining strong financial controls, accurate inventory, and scalable procurement processes across our growing network of practices.

This role is responsible for managing end-to-end procure-to-pay (P2P) operations, inventory governance, and purchasing system functionality in a multi-clinic veterinary environment. Serving as a key operational bridge between clinic teams, Finance, Accounts Payable, IT, and vendors, this position supports system usability, compliance, data integrity, and continuous improvement, allowing clinicians to stay focused on exceptional patient care.

Core Responsibilities

· Procure-to-Pay Systems & Governance

· Manage purchasing system onboarding for vendors, users, and clinic locations

· Ensure accurate pricing, contracts, budgets, catalogs, and spend controls are maintained

· Design and maintain ordering guidance, alerts, approvals, and automations

· Serve as primary contact for clinic-facing P2P system issues

· Partner with IT, AP, and vendors to resolve disruptions

· Identify opportunities to improve system performance and usability

Procure-to-Pay Operations & Clinic Support

· Oversee daily P2P operations across clinics

· Monitor purchasing behavior for compliance and savings opportunities

· Serve as escalation point for purchasing issues

· Support clinic teams with best practices

· Promote catalog standardization

Inventory Management & Support

· Maintain accurate inventory records across systems

· Perform and support cycle counts, physical inventories, and audits

· Monitor inventory trends, shrink, and expiration risk

· Track controlled substances and temperature-sensitive items

· Partner with operations on recounts and corrective actions

PO Receiving & Invoice Management

· Monitor receiving compliance for three-way matching

· Resolve receiving and invoice discrepancies

· Reduce non-PO invoice activity

· Support accurate accruals and month-end close

Documentation, Training & Communication

· Develop SOPs, job aids, and training materials

· Lead training for clinic and corporate users

· Own procurement communications

Qualifications

· Associate’s or Bachelor’s degree or equivalent experience

· 3–5 years procurement, inventory, or P2P experience

· Experience in multi-location healthcare or veterinary environments

Why Veterinary United?

· Competitive pay and benefits

· Career development and mentorship

· Supportive, collaborative culture