What are the responsibilities and job description for the Assistant Office Coordinator (Future Office Manager Track) position at Success On The Spectrum?
ABOUT THIS ROLE
We are opening a brand-new Success on the Spectrum center in Hamilton NJ, and we’re looking for a high-friendly, detail-oriented Assistant Office Coordinator who is excited to help us grow from day one.
This is not a standard front desk job.
This is an opportunity to join us at the very beginning and help build a center that will grow to full capacity over the next 6–12 months.
For the first 3 months, your role will focus on:
- Phone call follow-ups
- Greeting callers with warmth and professionalism
- Helping onboard new parents and new employees
- Organizing documents
- Getting comfortable with Scheduling assessments and interviews
- Keeping communication tight, timely, and accurate
We will train you to also be the welcoming voice of our center — the first impression families receive when they reach out for support.
Because our client base is brand-new, we are looking for someone who wants to grow with us: someone reliable, consistent, and motivated by long-term stability.
You will be working closely with the Owner and Clinical Director and will be given training, mentorship, and increasing responsibilities as the center evolves.
As the center fills with clients and staff, this position is designed to transition into our full Office Manager role, with promotions and expanded responsibilities built into that growth. At that stage you can expect the job role to formally include the following:
- Receptionist duties (answer phones, send/receive faxes, respond to emails, client check in/out)
- Client Intake Procedures (give tours, review admissions forms, schedule assessments)
- Insurance Correspondence (benefit verification, preauth requests)
- Purchasing duties (Stock office supplies)
- Scheduling (Create client/staff daily schedules, track cancellations)
- Cleaning Duties (keep lobby and conference room clean and orderly)
- Plan Client Field Trips (accept permissions slips, arrange transportation)
- Staff Onboarding (prepare locker/uniforms, review employee handbook with them)
- Event Planning (Plan Quarterly Autism Community Social Events)
- Event planning for staff (team building activities)
ABOUT SOS:
Success On The Spectrum (SOS) is the largest and fastest-growing autism treatment franchise in the U.S., founded by an autism mom and fueled by purpose. We teach the children to talk, pretend play, feed themselves, make friends, etc.
Working for SOS: https://www.youtube.com/watch?v=BrXKM3XtjTY&t=25s
Our Mission: https://youtu.be/85rG7zcp7yM
Take a tour: https://youtu.be/KW-an-x9JWw
WHY YOU’LL LOVE WORKING WITH US:
Consistent Pay
- Work at the front desk Monday through Friday, 7:30 AM – 4:30 PM ( To be determined)
- Opportunities for overtime
Training and Support
- All managers get two weeks of initial training from our corporate office - for this, you may have to travel to Houston for 1 week
- SOS Franchising provides live remote support and training
- SOS has a LMS with robust training content for you to learn the ropes
- To ensure the highest standards of care, our corporate office conducts a positive, supportive Quality and Compliance Audit every six months—providing each clinic with valuable feedback, resources, and guidance to help us continually grow and serve our families even better.
Pay: $21.00 - $30.50 per hour
Expected hours: 15.0 – 40.0 per week
Benefits:
- 401(k) matching
- Paid time off
Work Location: Hybrid remote in Trenton, NJ 08619
Salary : $21 - $31
