Office Manager/Bookkeeper

Overview

We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines the responsibilities of managing daily office operations with maintaining accurate financial records. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to ensure smooth office functioning and precise bookkeeping in a manufacturing environment. In this role, you will be the backbone of our administrative team, supporting both operational efficiency and financial accuracy, all while fostering a welcoming environment for clients and staff alike. We are looking for just the right candidate to join our team , we are offering 4-5 month training opportunity with current personnel in this position.

Duties

• Oversee daily office operations, including managing phone systems, front desk duties, and general administrative support in a busy manufacturing environment
• Maintain organized filing systems, handle data entry tasks, and perform clerical duties
• Manage accounts payable and receivable using QuickBooks accounting software, ensuring accurate financial record-keeping
• Assist in quote set up, job implementation, purchasing
• Job Tracking - data entry utilizing Starn Job Cost System
• Support client communication efforts through effective correspondence and follow-up
• Assist with inventory management, supply ordering, and maintaining office equipment to ensure productivity software and technical tools are functioning
• Payroll, Payroll tax experience a bonus, but not required
• Job costing, Budget planning a bonus, but not required

Skills

• Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook) with strong spreadsheet skills
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced manufacturing environment
• Strong computer literacy including data entry, typing accuracy, and familiarity with productivity software
• Previous office management bookkeeping experience combined with clerical expertise in customer support and front desk operations.
• Effective phone communication skills coupled with professional phone etiquette and multi-line phone system handling
• Demonstrated time management skills with the ability to prioritize tasks and meet deadlines consistently
• Join us in a role where your energy fuels our success! We value proactive individuals who thrive on organization, excel at communication, and are eager to contribute to a vibrant office environment. This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact every day.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $20 - $25