Part-Time Bookkeeper / Office Administrator / Bid Coordinator

$20-23 /hour | 15–25 Hours Per Week | Flexible Schedule

Join a Small Company Where Your Work Makes a Difference

We’re a small cast stone manufacturing company looking for a dependable, organized person to help

keep our office running smoothly. This could be ideal for someone looking to transition to a

flexible long term opportunity.

This is not a large corporate environment where you’re responsible for only one task. Here,

everyone contributes, helps each other, and takes pride in seeing projects through from start to

finish. The willingness to multi task and pivot as circumstances require is a plus.

We’re looking for someone who enjoys variety in their work, takes initiative, communicates well

with customers, and enjoys the small company environment.

You’ll work directly with the owner and help manage bookkeeping, customer invoicing, bid tracking,

customer follow-up, and general office administration.

What You’ll Be Doing

• Manage bookkeeping using QuickBooks Online
• Process customer invoices and vendor bills
• Reconcile bank and credit card accounts
• Track accounts receivable and assist with collections
• Maintain organized office records and files
• Assist with payroll administration
• Track project bids and quotations
• Follow up with contractors, builders, and customers regarding open bids
• Help maintain customer and project information
• Answer occasional phone calls and customer inquiries
• Support general office operations and administrative tasks

What We’re Looking For

Required Qualifications

• Experience using QuickBooks Online
• Strong organizational skills and attention to detail
• Good communication skills by phone and email
• Comfortable following up with customers and contractors
• Ability to work independently and manage priorities
• Proficiency with Excel & the Microsoft O365 software

Preferred Qualifications

• Experience with construction, manufacturing, masonry, or contractor-related businesses
• Accounts payable and accounts receivable experience
• Bid tracking or project administration experience
• Office management experience

Compensation & Benefits

• $20-23 per hour
• Flexible work schedule
• Health insurance available for the right candidate
• Dental and vision benefits
• Stable, long-term position
• Friendly, team-oriented work environment

Performance Bonus Opportunities

We’re looking for someone who thinks like an owner and helps us improve the business. In addition

to hourly pay, bonus opportunities may be available for:

• Identifying meaningful cost savings on supplies, vendors, shipping, insurance, office expenses,

or other business services

• Following up on project bids that result in new orders
• Improving office efficiency and organization
• Helping improve collections and cash flow
• Other contributions that positively impact the company

About Us

We are an award winning nationally recognized locally owned cast stone manufacturer that has built

its reputation through quality workmanship, dependable service, and long-term customer

relationships.

We’re proud of what we do and believe in treating customers and employees with honesty, respect,

and common sense. If you enjoy working with good people in a small business where your efforts are

appreciated, we’d like to hear from you.

Pay: $20.00 - $23.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Vision insurance

Application Question(s):

• 1. How many years of experience do you have using QuickBooks Online?

• 2. Have you independently handled accounts receivable, invoicing, and collections

• 3. Have you worked in construction, manufacturing, or a related industry?

• 4. Are you comfortable making follow-up phone calls and emails regarding bids,

proposals, and invoices?

• 5. How many hours per week are you available to work?

• 6. What interests you about working in a small business environment?

• Please describe your experience using Excel & Microsoft O 365 ?

Work Location: Hybrid remote in Girard, PA 16417

Salary : $20 - $23