Senior Executive Assistant

Senior Executive Assistant to the CEO - Role Intent

A high-trust partner who enables the Co-CEOs to operate at a high level by managing time, driving follow-through, and bringing structure, organization, and consistency to day-to-day priorities.

Position Summary

The Senior Executive Assistant to the Co-CEOs provides proactive, high-level support focused on organization, prioritization, and execution. This role serves as a central point of coordination for the Co-CEO’s activities, ensuring that priorities are clear, commitments are tracked, and follow-through happens consistently.

This position goes beyond traditional administrative support and plays a key role in helping the Co-CEOs stay focused, prepared, and effective in a fast-paced environment. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while maintaining strong communication and consistent follow-up across teams.

Key Responsibilities

Strategic & Leadership Support

• Partner with the Co-CEOs to maintain focus on top organizational priorities and strategic objectives
• Translate priorities, discussions, and decisions into clear actions, timelines, and next steps
• Prepare the Co-CEOs with relevant context, insights, and materials to support effective decision-making
• Assist in structuring agendas and leadership meetings to ensure discussions are focused and outcomes-driven
• Track key decisions, commitments, and follow-ups to support accountability and execution
• Serve as a liaison across teams to ensure alignment, clarity, and progress on key initiatives
  
  

Execution & Follow-Through

• Capture tasks, requests, and commitments from meetings, emails, and other communications
• Translate discussions into clear action items with defined owners and timelines
• Track progress and proactively follow up with stakeholders to ensure completion
• Maintain visibility into what is on track, at risk, or needs attention
• Help ensure that key priorities and commitments do not fall through the cracks
  
  

Executive Support & Calendar Management

• Manage a complex and dynamic calendar, ensuring alignment with the Co-CEOs highest priorities
• Act as a gatekeeper for the Co-CEOs time by evaluating and prioritizing meeting requests
• Continuously assess and re-prioritize the schedule based on shifting business needs
• Coordinate meetings, travel, and logistics with a high level of accuracy and attention to detail
• Prepare the Co-CEOs for meetings with clear agendas, background information, and necessary materials
• Manage expenses, correspondence, and day-to-day administrative responsibilities
  
  

Coordination & Communication

• Serve as a central point of coordination between the Co-CEOs and internal/external stakeholders
• Help facilitate communication across teams to ensure alignment and clarity
• Organize leadership and internal meetings to ensure they are well-prepared and productive
• Support the flow of information so the Co-CEOs are consistently informed and prepared
  
  

Project & Initiative Support

• Assist in coordinating key initiatives and priorities led by the Co-CEOs
• Help organize timelines, materials, and next steps for ongoing workstreams
• Identify when additional structure or follow-up is needed and bring organization to evolving priorities
• Support planning and logistics for leadership meetings, offsites, and key company events
  
  

Travel & External Engagement Support

• Coordinate travel and meeting logistics, including multi-city trips and external meetings
• Ensure schedules are efficient, well-organized, and aligned with business priorities
• Prepare itineraries and supporting materials for external engagements
  
  

Personal Support

• Provide select personal support that directly enables the Co-CEOs effectiveness (e.g., scheduling, travel coordination, reservations)
• Ensure alignment between business and personal commitments to avoid conflicts and maximize efficiency
  
  

Required

Qualifications & Experience

• Bachelor degree preferred
• 8-10 years of experience supporting a CEO
• Strong organizational and time management skills with the ability to manage multiple priorities
• Experience managing complex calendars and coordinating logistics
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and reliability
• Proven ability to follow through consistently and manage details without losing sight of priorities
  
  

Preferred

• Experience supporting a CEO/Founder in a fast-paced or growing company
• Exposure to coordinating cross-functional work or projects
• Familiarity with Microsoft Office, Teams, and task tracking tools
  
  

Core Competencies

• Strong organization and attention to detail
• Consistent follow-through and accountability
• Sound judgment and professionalism
• Clear and effective communication
• Ability to prioritize in a fast-paced environment
• Resourcefulness and problem-solving
• Comfort with shifting priorities and evolving direction
  
  

Benefits

• Competitive Compensation Package
• 401k
• Vacation and Sick Time Off
• Sabbatical
• Paid Holidays
• Employer Pays 100% of Employee Premiums for Medical, Dental, & Vision Insurance
• Cell Phone Allowance