HR Payroll Benefits Specialist

Description

StuartCo, founded in 1970, represents a diverse array of market-rate and affordable apartment and townhome options in popular urban and suburban locations. We also offer student housing campuses.

StuartCo is focused on building a workforce that is diverse and inclusive. If you’re excited about this role but do not meet all the qualifications listed below, we encourage you to apply. We review all applications.

StuartCo Corporate Office is seeking a Full-Time HR Benefits Specialist to join our team in Bloomington, MN. As a Benefits Specialist, you will take on multiple priorities, pertaining to, but not limited to the overall Benefits open enrollment, Cobra, billing and reporting, along with 401(k) & 409(a) management, leave management and Paylocity support across multiple users. 

Working Hours: Typically, FT 40, Monday - Friday, 8:00 am - 4:00 pm. Property office hours may vary from property to property. You may be asked to flex your hours to meet the demands of the business

Benefits:  Health, Flexible Spending Account, Dental, Vision, Life, ADD, LTD, STD, Critical Illness, Accident, Hospital Indemnity, Legal, ID Theft, Pet Insurance, and 401(K). 

9 Paid Holidays

Generous PTO accruals

https://www.stuartco.com/careers 

Job Standards

• High school diploma or equivalent required, including a 2-year degree.
• Five Years of payroll and human resources-related experience are required.
• Knowledge of federal and state compensation laws and general employment practices.
• Significant knowledge and experience with Microsoft Word and Excel, Windows computer environment; Crystal report writer knowledge helpful.
• Knowledge of Payroll and Paylocity experience preferred.
• Follows/adheres to organizational policies and procedures.
• Excellent organizational, written, and verbal communication skills.
• Able to work with frequent interruptions.
• Willing to learn and utilize new technology.
• Customer service orientation. Able to work productively and positively with all staff, management, vendors and others to achieve objectives.
• Appropriately maintain financial and other Company confidential information.

Job Functions:

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
Job Responsibilities and DutiesEssential Responsibilities:

Payroll

• Oversees and assures the timely, accurate completion of the payroll function.
• Communicate with payroll vendor re maintenance of payroll data and processes required.
• Review the semi-monthly payroll, employee changes, and timesheets.
• Calculates and maintains control totals to ensure the correctness of semi-monthly payroll as well as monthly, quarterly, and annual payroll reports.
• Maintains records to determine pay eligibility for PTO.
• Issues manual checks for non-standard payments, reviews status changes for proper classification, and investigates and identifies labor variances.
• Monitors employee rent credit hours worked vs. rent compensation paid.
• Responsible for timely and accurate submission of related reports including payroll reports, tax reports, and labor reports.
• Ensures proper payment of employment garnishments, and communicates with employees and agencies, as appropriate; multiple garnishments may apply.
• Answers employee questions regarding payroll and direct deposit.
• Creates ad hoc reports and responds to payroll inquiries as requested.
• Responds to employment payroll verification requests.
• Performs special payroll-related projects and assignments, which may not be recurring.

Benefits

• Enters new hires, changes, and terminations information into benefits websites; communicates same to broker/carrier.
• Audits and codes monthly group medical/dental and group life insurance bills, as well as employee co-payment contributions.
• Reviews, updates, and approves monthly invoices for medical, dental, and life insurance.
• Responsible for coordination of all aspects of medical, dental, life, AD&D, and LTD benefits; determines eligibility, prepares initial paperwork and follow-up, tracks enrollment/activity.
• Enters and records all benefit deductions in payroll.
• Transmits semi-monthly reports (401(k), 409(a), etc.) to appropriate benefits websites; reports to accounting accordingly.
• Responds to employee benefits verification requests.
• Assists with special projects as requested by supervisor or management team.
• Performs other related duties as requested by supervisor; adheres to HIPAA guidelines.

Family and Medical Leaves (FMLA), Short-Term Disability (STD), Long-Term Disability (LTD)

• Responsible for coordination of all aspects of these benefits; determines eligibility, prepares initial paperwork and follow-up, tracks usage and payments, and communicates accordingly.
• Monitors employee availability and usage of PTO and unpaid time during a leave.
• Monitors benefit eligibility and contribution/premium deductions and/or payments.
• Performs related projects and assignments, which may not be recurring, as requested by the supervisor.

Reporting

• Creates and processes reports to various departments and managers.
• Documents and updates semi-monthly payroll and benefits processes.
• Regularly creates and distributes reports to manage payroll costs, i.e., OT reports.

Other

• Ensures proper maintenance of personnel records and files; archives records per company policy.
• Maintains I-9 and EEO records; completes annual EEO-1 report.
• Responsible for confirmation of initial unemployment wage verifications.
• Communicates payroll-related information and changes to appropriate departments/sites as directed.
• Performs special related projects and assignments, which may not be recurring.
• Organization and knowledge of archive materials, files, and payroll backup.
• Works with outside auditors when necessary.
• Handles all employee issues/inquiries; responds accordingly.
• Creates and maintains payroll and reporting procedures manuals.
• Participates in training managers regarding payroll processing and access to data.
• Conducts training on payroll and timekeeping processes.
• Participates in New Hire Orientation by conducting payroll and benefits information training.

Environment Conditions: The Payroll/Benefits Specialist works inside a climate-controlled building with a normal temperature range.

Equipment: Personal computer and printer, telephone, typewriter, photocopy machine, facsimile machine, calculator.
 

Salary : $60,000 - $80,000