Office Manager / Bookkeeper

Job Overview
We are seeking a dynamic and organized Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial management, ensuring the smooth operation of our office environment while maintaining accurate financial records. The ideal candidate will be energetic, detail-oriented, and proactive, ready to oversee daily office functions, coordinate schedules, manage vendor relationships, and handle bookkeeping responsibilities. Your enthusiasm and organizational skills will help foster a productive workplace and support our team’s success.

Duties

• Oversee daily office operations, including front desk management and multi-line phone systems to ensure efficient communication.
• Manage schedule coordination for staff, meetings, and appointments using calendar management tools.
• Supervise administrative staff and coordinate training & development initiatives to enhance team performance.
• Handle bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations.
• Maintain accurate financial records through meticulous filing, data entry, and ledger updates.
• Manage vendor relationships by negotiating contracts, processing payments, and ensuring timely delivery of supplies and services.
• Oversee human resources functions such as payroll processing, employee onboarding, and maintaining personnel files.
• Assist with event planning for company functions or community outreach activities to promote engagement.
• Support medical or specialized office management tasks if applicable, ensuring compliance with relevant policies and procedures.

Requirements

• Proven experience in office management or administrative roles with strong clerical skills.
• Demonstrated bookkeeping experience using QuickBooks or comparable software.
• Supervising experience with the ability to lead and motivate a team effectively.
• Excellent communication skills—both verbal and written—and professional phone etiquette.
• Strong organizational skills with the ability to manage multiple priorities efficiently.
• Knowledge of vendor management, budgeting, payroll processing, and human resources practices.
• Experience in event planning and schedule management to coordinate meetings and company events smoothly.
• Familiarity with front desk operations and multi-line phone systems is preferred.
• Ability to adapt quickly in a fast-paced environment while maintaining attention to detail. Join us to be a key player in creating an organized, efficient office environment while supporting our financial health! This role offers an exciting opportunity for a motivated professional eager to make a meaningful impact through excellent office management combined with precise bookkeeping expertise.

Pay: From $16.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person

Salary : $16