Office Manager

POSITION OBJECTIVE:

To support efficient daily operations by maintaining an organized office environment, providing administrative support to staff and leadership, and assisting with basic human resources functions to promote a well-run and supportive workplace.

TASKS & RESPONSIBILITIES:

ADMINISTRATIVE ASSISTANT TASKS (30%)

· Provides full administrative support to the President.

· Assists President with organization of various tasks and communications.

· Assists senior field staff with safety, supply, and admin-related setup for new projects.

· Assists with delivery and labor request scheduling.

· Provides President with frequent updates of tasks/progress.

· Prints project drawing sets upon request.

· Answers incoming calls and greets walk-ins.

· Processes mail and admin-related deliveries.

OFFICE MANAGER TASKS (50%)

· Assists President with the development of efficient workflow processes.

· Develops office, administrative, and marketing budgets alongside President.

· Researches and develops marketing strategy alongside President.

· Sources, creates, and organizes branded marketing collateral that supports company initiatives.

· Oversees social media accounts and content creation with President’s approval.

· Assists Contract Controller with intake processes and tasks.

· Organizes and distributes bi-weekly safety meeting topics to field team supervisors.

· Administers and monitors petty cash flow.

· Manages office supply replenishment.

· Maintains shared office equipment (printers, laptops, phones, etc.).

· Facilitates IT support for all field and office technology issues.

· Coordinates weekly timecard organization and preparation for Bookkeeper.

· Gathers field team’s weekly goals for President’s review.

· Arranges weekly scrap pick up and organizes driver’s schedule accordingly.

· Organizes all company events and meeting preparations.

· Coordinates company vehicle maintenance and all related administration.

· Assists with document archives and storage (hard copies and digital records).

· Updates and Maintains vendor, client, and architectural database.

· Maintains uniform inventory and requests.

· Maintains shared time-off calendar.

HUMAN RESOURCES TASKS (20%)

· Assists Bookkeeper with tracking tool allowance requests and balances.

· Assists senior staff with policy and procedure documentation.

· Assists senior staff with hiring and applicant procedures.

· Coordinates all Worker’s Compensation claim documentation for HR.

· Collects/Distributes all incident-related documentation for HR, as needed.

Required Skills & Experiences

• 3-5 years relevant experience.

• Comfortable using all Microsoft & Adobe programs.

• Excellent communication & collaborative skills.

Preferred Skills & Experiences

• General accounting software knowledge.

• Construction cost coding knowledge.

• Experience with marketing, social media management, and content creation.

Job Type: Full-time

Pay: $33.70 - $37.80 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Language:

• English (Required)

Ability to Commute:

• Sausalito, CA 94965 (Required)

Work Location: In person

Salary : $34 - $38