Human Resources Project Coordinator

HR Project Coordinator

Location: Dallas, TX

Company: STRIVE Real Estate

STRIVE is seeking a highly organized and proactive HR Project Coordinator to support the rapid growth of our Texas brokerage team. This role is ideal for a detail-driven, people-focused professional who thrives in a fast-paced environment and can take ownership of recruiting, onboarding, HR coordination, and internal employee experience initiatives.

The Position

The HR Project Coordinator is a central member of the team responsible for ensuring a seamless candidate experience, maintaining organized recruiting operations, supporting employee lifecycle processes, and upholding STRIVE’s culture of excellence. This individual will balance hands-on recruiting coordination, HR administration, relationship management, and ongoing process improvement.

The ideal candidate excels at communication, maintains strict attention to detail, and brings a service-oriented, solution-driven mindset to every task. They must be comfortable interacting with senior leadership, managing confidential information, and working independently with minimal supervision.

This is a high-visibility role with direct impact on STRIVE’s talent pipeline, employee experience, and long-term organizational growth.

Responsibilities:

Recruiting & Talent Coordination

• Coordinate full-cycle recruiting workflows, including job postings, resume review, initial screenings, interview scheduling, and communication

• Maintain multi-year candidate pipelines and master recruiting spreadsheets with accuracy and confidentiality

• Serve as the first point of contact for candidates, ensuring a polished and professional experience

• Draft job descriptions, update postings, and prepare offer letters

• Conduct preliminary interviews (in-person and virtual) and assess candidate fit

• Report recruiting status and pipeline updates during leadership meetings

• Manage job listing accounts (LinkedIn, Handshake, Indeed, and others)

University Relations

• Act as STRIVE’s primary contact for universities, student groups, and faculty

• Coordinate all logistics for career fairs, campus recruiting events, and presentations

• Build and maintain relationships with Real Estate and Finance Clubs

• Manage STRIVE’s annual university recruiting calendar and participation strategy

HR Operations & Employee Experience

• Support onboarding by entering new hire information, preparing documents, and overseeing compliance steps

• Assist with internal HR documentation and personnel files

• Coordinate internal celebrations including promotions, birthdays, milestones, and company awards

• Research, fact-find, and prepare materials for meetings and HR initiatives

• Assist with payroll coordination (ADP, 1099s, W-2s)

Administrative & Operational Support

• Field and respond to incoming communications through LinkedIn, Handshake, and email

• Schedule meetings, calls, events, and manage calendar conflicts with proactive follow-up

• Coordinate handoffs to appropriate departments and ensure smooth internal workflows

• Oversee office supply ordering, computer procurement, and inventory needs

• Manage company insurance policy updates and renewals

• Attend and support major company events as needed

Requirements

• Bachelor’s degree

• 5 years of executive-level coordination, HR support, or recruiting experience

• Proven customer service and conflict-resolution skills

• Experience supporting general HR functions (5 years preferred)

• Proficiency in Microsoft Excel and Word

• Advanced experience with both Mac and PC environments

• Excellent written and verbal communication skills

• Ability to coordinate events, group activities, and internal engagement initiatives

• Experience with budgeting and expense management

• High integrity, professionalism, and ability to handle confidential information

• Strong organizational skills with the ability to manage multiple priorities at once

• Positive, proactive, “can-do” attitude with a solutions-focused mindset