What are the responsibilities and job description for the Executive Assistant position at Strictly Recruitment?
EXECUTIVE ASSISTANT TO MANAGING PARTNER
San Francisco | Complex Litigation
Leading Global law firm seek experienced Litigation Executive Assistant to support the Managing Partner of a high-performing office. This is a rare opportunity to work alongside some of the firm’s most senior partners, playing a key role in keeping the practice running smoothly while acting as a trusted partner to leaders working at the very top of the legal profession. The role sits at the heart of a fast-paced complex Litigation team where discretion, organization and professionalism are essential
You will provide high-level litigation and administrative support across a busy practice, playing a key role in ensuring matters run smoothly and deadlines are consistently met. Over time, this role offers the opportunity to act as a mentor and point of contact for the wider assistant team, helping drive consistency, collaboration, and best practices.
Key Responsibilities
- Prepare, format, and proofread complex litigation documents (pleadings, motions, briefs, discovery, correspondence)
- Manage court filings across state and federal courts, including appellate courts
- Maintain awareness of court rules, procedures, and deadlines
- Draft and update tables of contents and authorities
- Coordinate hearings, depositions, mediations, and trial logistics
- Liaise with court personnel, opposing counsel, experts, and vendors
- Provide full administrative support including diary management, travel, expenses, and billing
- Assist with conflict checks, new matter openings, and engagement documentation
- Maintain accurate filing systems and provide team coverage where required
Team Lead (Progression Opportunity)
- Act as a liaison between Attorney Assistants and Office Administration
- Support mentoring, onboarding, and training of team members
- Help coordinate workflow, coverage, and best practices across the team
- Contribute to process improvements and operational initiatives
- Support team meetings and internal communications
About You
- 10 years’ litigation experience, ideally within a large law firm or complex practice
- Strong understanding of litigation procedures, discovery, and trial preparation
- Highly organized with the ability to manage multiple priorities and deadlines
- Excellent attention to detail and communication skills
- Advanced proficiency in tools such as PACER, Adobe Acrobat, NetDocuments, and Microsoft Office
- Experience with Intapp, Chrome River, or 3E is advantageous
- Prior mentoring or informal leadership experience is beneficial
Why Apply?
- Work closely with high-caliber attorneys on complex litigation matters
- Opportunity to step into a lead/mentoring capacity without moving away from hands-on work
- Exposure to cross-office collaboration and firm-wide initiatives
- A role that combines technical expertise with leadership growth
If you’re a seasoned Litigation Assistant looking for your next step in a dynamic and supportive environment, we’d love to hear from you.
Pay Transparency Statement (San Francisco)
The expected salary range for this position is $120,000 – $140,000 per annum, depending on experience, qualifications, and overall fit.
Salary : $120,000 - $140,000