Senior Contract Manager

Job Summary

The Senior Contract Manager is responsible for overseeing the full lifecycle of federal contracts, ensuring compliance, operational efficiency, and successful project execution. This role serves as a strategic partner to project teams, finance, and leadership, supporting contract administration, resource coordination, and proposal development to drive successful federal program delivery and growth.

Primary Essential Functions

• Manage the full lifecycle of federal contracts, including compliance, renewals, deliverables tracking, and stakeholder communication.
• Oversee invoice coordination by ensuring accuracy, completeness, and timely submission, including collection of all required supporting documentation.
• Collaborate with finance and project teams to resolve invoicing discrepancies and maintain alignment with contract requirements.
• Support resource planning and allocation across federal projects to ensure optimal utilization and project success.
• Manage subcontractor processes including onboarding, agreement execution, compliance tracking, and performance monitoring.
• Ensure all required insurance certificates are current, compliant, and properly documented for federal contracts and subcontractors.
• Track, coordinate, and support execution of additional service requests, contract modifications, and change orders.
• Provide administrative and coordination support for federal proposal development, including gathering technical inputs, organizing materials, and ensuring compliance with submission requirements.
• Maintain accurate contract documentation, records, and reporting to support audits and internal reviews.
• Serve as a key point of contact for internal teams and external partners regarding contract-related matters.
  
  

Secondary Essential Functions

• Perform all other duties as assigned.
• Work collaboratively and effectively with clients and colleagues including cross-functional teams, peers, direct reports, and leadership, fostering a positive and inclusive work environment.
• Adapt to changing business needs and priorities, demonstrating flexibility in taking on new responsibilities and adjusting to evolving challenges.
  
  

Competencies (Knowledge, Skills, Abilities)

Knowledge

• Strong understanding of federal contracting regulations, compliance requirements, and procurement processes.
• Knowledge of contract lifecycle management, invoicing procedures, and subcontractor management.
• Familiarity with federal proposal processes, including RFP/RFQ requirements and submission standards.
  
  

Skills

• Excellent organizational and project management skills with the ability to manage multiple contracts and deadlines simultaneously.
• Strong communication and interpersonal skills to effectively coordinate with internal teams, clients, and subcontractors.
• Detail-oriented with strong analytical and problem-solving capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and contract or project management systems.
  
  

Abilities

• Ability to interpret and apply complex contract requirements and regulations.
• Ability to prioritize tasks and manage competing priorities in a fast-paced environment.
• Ability to work independently while also collaborating effectively within cross-functional teams.
• Ability to maintain confidentiality and handle sensitive information with discretion.
  
  

Required

Qualifications:

• Bachelor’s degree in Business Administration, Contract Management, Finance, or a related field.
• Minimum of 5–7 years of experience in federal contract administration, project coordination, or related role within the AEC or government services industry.
• Demonstrated experience managing federal contracts, invoicing processes, and subcontractor coordination.
  
  

Preferred

• Experience with federal contracting systems such as SAM.gov, Deltek, GovWin, or similar platforms.
• Professional certification such as CPCM (Certified Professional Contracts Manager) or equivalent.
• Experience supporting federal proposal development and business development efforts.
  
  

Physical Requirements

• Ability to remain seated for extended periods while working at a computer or attending meetings.
• Frequent use of standard office equipment, including computers, keyboards, telephones, and printers.
• Occasional light physical activity such as walking, standing, or carrying materials (up to 20 lbs.).
• Ability to communicate clearly and effectively in person, over the phone, and through written communication.
  
  

Equal Opportunity Statement

Stratus is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Stratus Team’s management Team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.