What are the responsibilities and job description for the Accounts Payable Specialist position at Stratus®?
About Stratus
Stratus® is an integrated, multi-disciplinary engineering, architecture, interior design, and consulting firm. Consistently ranking among the Top 500 Design Firms in Engineering News-Record, the firm offers a deep bench of industry experts through a highly collaborative approach, delivering innovative solutions across the full project lifecycle. Operating coast to coast, Stratus® serves clients nationwide while maintaining a strategic commitment to supporting high-growth economies and building vibrant communities that foster the professional growth of its team. Serving public- and private-sector clients, the firm is dedicated to delivering the highest-quality service wherever projects take shape. Across the Civic, Commercial, Industrial, Transportation, Education, Water Resources, and Government sectors, we bring precision, insight, and purpose to every project, from targeted renovations to large-scale infrastructure. Stratus® designs spaces, systems, and solutions that perform, endure, and make an impact, delivering on our promise of Better Plans. Better Places .
Role
The Accounts Payable (AP) Specialist is responsible for processing vendor invoices, issuing payments, and managing employee expense reports. This role ensures accurate financial record-keeping, proper coding of transactions, and compliance with company policies and accounting standards. The AP Specialist will work closely with the accounting and finance teams to support reconciliation efforts and assist with audits as needed.
Responsibilities
Invoice Processing & Payments
Equal Opportunity Statement
Stratus is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Stratus Team’s management Team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.
Stratus® is an integrated, multi-disciplinary engineering, architecture, interior design, and consulting firm. Consistently ranking among the Top 500 Design Firms in Engineering News-Record, the firm offers a deep bench of industry experts through a highly collaborative approach, delivering innovative solutions across the full project lifecycle. Operating coast to coast, Stratus® serves clients nationwide while maintaining a strategic commitment to supporting high-growth economies and building vibrant communities that foster the professional growth of its team. Serving public- and private-sector clients, the firm is dedicated to delivering the highest-quality service wherever projects take shape. Across the Civic, Commercial, Industrial, Transportation, Education, Water Resources, and Government sectors, we bring precision, insight, and purpose to every project, from targeted renovations to large-scale infrastructure. Stratus® designs spaces, systems, and solutions that perform, endure, and make an impact, delivering on our promise of Better Plans. Better Places .
Role
The Accounts Payable (AP) Specialist is responsible for processing vendor invoices, issuing payments, and managing employee expense reports. This role ensures accurate financial record-keeping, proper coding of transactions, and compliance with company policies and accounting standards. The AP Specialist will work closely with the accounting and finance teams to support reconciliation efforts and assist with audits as needed.
Responsibilities
Invoice Processing & Payments
- Review, process, and post invoices and employee expense reports in a timely and accurate manner
- Issue vendor payments while ensuring compliance with company policies and contract terms
- Properly code invoices to the general ledger and project accounts
- Assist with month-end and year-end closing by reconciling AP transactions with the general ledger
- Maintain accurate and organized AP records, ensuring compliance with internal policies and external regulations
- Identify and resolve discrepancies in invoices, payments, and expense reports
- Work closely with the accounting and finance teams to support reporting needs and financial accuracy
- Assist with audits by preparing the necessary documentation and reports
- Communicate with vendors and employees regarding payment status and inquiries
- Experience: 2-4 years of accounts payable experience, preferably in the AEC industry
- Technical Skills: Strong knowledge of accounts payable, general ledger reconciliation, and expense reporting
- Software Proficiency: Experience with Deltek Vision (ERP) or similar accounting software
- Attention to Detail: High level of accuracy in data entry and financial transactions
- Communication: Strong written and verbal communication skills for vendor and internal team interactions
- Organizational Skills: Ability to manage multiple tasks, meet deadlines, and maintain detailed financial records
- A team-oriented environment that values transparency, creativity, and shared success
- Meaningful career paths, leadership opportunities, and space to specialize
- Learning&Development – Education and Professional Licensing
- We believe flexible, hybrid work supports the balance and well-being our team deserves
- Excellent Health Care Programs – Medical, Dental, and Vision Insurance
- Company-paid Life Insurance, Short-Term Disability, and Long-Term Disability
- Voluntary Life Insurance options for employees, spouses, and dependents
- 401k Retirement Plan with employer match
- Paid Holidays & Competitive PTO plans
Equal Opportunity Statement
Stratus is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Stratus Team’s management Team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.
Salary : $55,000 - $65,000