Office & Administrative Coordinator

Job Purpose

The Office & Administrative Coordinator serves as the first point of contact for the organization, supporting day-to-day office operations while providing administrative assistance to Human Resources, Business Development, and leadership. This role is ideal for a proactive and organized professional who enjoys a mix of front desk responsibilities and administrative coordination in a collaborative office environment.

Responsibilities

• Greet and assist visitors, ensuring a professional and welcoming office environment
• Answer and route incoming calls, take messages, and respond to general inquiries
• Receive, distribute, and track incoming and outgoing mail and packages
• Coordinate meeting logistics, including confirming conference venues and basic setup
• Assist with planning office lunches and small team events
• Provide general administrative support across HR, Business Development, and leadership teams
• Assist with document formatting, data entry, and basic research tasks
• Support internal communications and office coordination efforts
• Assist with logistics for conferences and company events, including tracking orders and materials
• Assist with updating employee information in systems such as Paylocity and Unanet
• Maintain organized electronic personnel files
• Help maintain office organization, including supply inventory and kitchen stock
• Coordinate with building management and vendors to ensure office upkeep (e.g., carpet cleaning, fire extinguisher inspections, general maintenance)
• Assist with tracking office-related requests and ensuring timely follow-up
• Other duties as assigned
  
  

Education and Experience:

• 2–4 years of experience in an administrative or office support role
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with HR systems (e.g., Paylocity, Unanet) is a plus, not required
• Strong communication and customer service skills
• Ability to work in a fast-paced, team-oriented environment
  
  

Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.

Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets