Part time Administrative Assistant

We are seeking an organized, detail-oriented, and reliable Medical Administrative Assistant to join our team at [Company Name]. In this role, you will be the core coordinator between our administrative office, patients, and surgical staff. This position requires a professional who can seamlessly handle high-priority clerical workflows, coordinate medical documentation, and accurately capture and distribute meeting minutes for our clinical board and regulatory alignments. You will also assist our surgical team by transcribing digital dictation and post-op memos into official medical records while strictly upholding HIPAA data security standards. [1, 2, 3]Key Responsibilities

• Clinical Governance & Minutes: Attend and document crucial facility meetings, including Medical Executive Committee , and Governing Body. Synthesize complex medical discussions into concise, structured minutes and track critical regulatory action items.
• Electronic Health Records (EHR): Input, update, and manage electronic patient records with absolute precision.
• Regulatory Compliance: Maintain strict adherence to HIPAA and facility data-privacy policies when handling or transferring Protected Health Information (PHI)
• Required Skills & Qualifications
• Experience: 2 years of experience as a Medical Administrative Assistant, or in a healthcare administrative setting (Outpatient or Surgery Center experience highly preferred).
• Knowledge Base: Strong familiarity with basic medical terminology and Electronic Health Record (EHR) software systems.
• HIPAA Literacy: Deep understanding of healthcare privacy protocols and a proven track record of handling sensitive client information discreetly.
• Communication & Speed: Exceptional written and verbal communication skills, and a typing speed of 55 WPM for efficient dictation turnaround.
• Active Listening: The ability to pull core action points and structural goals out of dense, fast-moving clinical or operational discussions.
• Staff & Student Onboarding: Act as the primary coordinator for onboarding new clinical staff, administrative employees, and rotating medical/nursing students.
• Credentialing & Compliance Tracking: Collect and verify medical licenses, immunizations, background checks, and certifications (BLS/ACLS). Ensure all personnel files are audit-ready.
• Orientation Coordination: Schedule facility walkthroughs, assign badges, coordinate IT provisioning, and ensure mandatory compliance training modules are completed.
• Equipment Contract Management: Maintain a centralized inventory of all surgical and office equipment service contracts. Track renewal dates, coordinate scheduled preventative maintenance, and serve as the main point of contact for equipment vendors.
• Invoice Reconciliation: Review and reconcile incoming facility invoices (e.g., medical supplies, equipment maintenance, outsourced services) against purchase orders and packing slips. Flag discrepancies and route approved documents to the accounting department.

Pay: $20.46 - $25.00 per hour

Expected hours: 24.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Work Location: In person

Salary : $20 - $25