Project Coordinator (Human resources)

Strategic Staffing Solutions is currently looking for a Project Coordinator, for a W2 contract opportunity!

Location: Charlotte, NCWork Schedule: HybridDuration: 12 monthsInterview: Virtual Interview with ManagerThis is a W-2 contract opportunity, and candidates must be able to work on our W-2 only. NO C2C or 1099.

Job Summary:

We are seeking a detail-oriented Project Coordinator to support a large-scale HR records initiative. This role will play a critical part in preparing and organizing high volumes of data for future automation into a Document Management System.

Responsibilities:

• Provide consulting and support focused on helping users quickly get records organized and staged for successful ingestion into repositories, i.e., service speed practical methods.
• Not responsible for being an expert on the “retention rules” or record class code designation, nor responsible for creating the strategy; an expert on methods to make things easier/faster.
• Provide Tier One support for records not ingested
• Provide Ad hoc builds through tools, e.g., EDR Intake form, etc.
• Ability to analyze large file repositories (e.g., SharePoint, network drives)
• Detail-oriented, strong analysis skills
• Comfortable using tools like:
• Excel (pivot tables, Power Query)
• Power BI / reporting tools
• Scripts or automation (PowerShell, Python is a plus)
• Ability to work across:
• Business teams
• Technology partners
• Customer Service & Delivery Mindset
• Service-first mindset: Approaches work as helping users solve problems quickly and efficiently through practical methods, tools, and guidance, rather than serving as a policy or records management expert.
• Customer empathy & patience: Works effectively with users who may be unfamiliar with tools, data structures, or records concepts.
• Strong facilitation skills:
• Driving file review conversations
• Helping teams make decisions on their content
• Comfort challenging stakeholders constructively
• Stage and organize millions of files within shared drives in preparation for system automation
• Ensure files and folders are properly structured and aligned to required formatting standards
• Collaborate with a broader project team and other Records Coordinators
• Provide hands-on support and guidance (“hand-holding”) throughout the data preparation process
• Maintain strict attention to detail when working with sensitive and confidential information
• Manage multiple priorities in a fast-paced environment with many moving parts

Qualifications

• Strong organizational skills with exceptional attention to detail
• Ability to manage and structure large volumes of data effectively
• Experience working with shared drives and file management systems
• Background in Records Management or Records Coordination is a strong plus
• Comfortable collaborating across teams and supporting project-based work

Work Environment

• Virtual role (Charlotte preferred; Minneapolis considered)
• Flexible work hours, including coordination across multiple time zones
• Standard schedule: 8 hours per day, no overtime required

Why This Role

This is an excellent opportunity for candidates looking to get their foot in the door within HR and gain exposure to multiple project teams, while building experience in records management and large-scale data initiatives.

“Beware of scams. S3 never asks for money during its onboarding process.”

Benefits:

• Health insurance

Application Question(s):

• Are you on OPT visa?

Education:

• Associate (Required)

Experience:

• Document management: 3 years (Required)
• Project coordination: 5 years (Required)

Location:

• Charlotte, NC 28216 (Required)

Work Location: Hybrid remote in Charlotte, NC 28216