Assistant Project Manager

Senior Project Coordinator

Overview:

Provides the project manager support and assistance in scheduling, documentation, budgeting and communication. Updates the project plan. Assists in information collection and validations. Facilitates collaborative documents and data stores. Helps prepare status reports and presentations. Excellent oral and written communication skills are required. Must have strong knowledge of MS Project, Excel, Word, and Visio.

We are seeking a Project Coordinator to support lead PM with project tracking and other processes to help execute and maintain governance frameworks and project coordination activities. The ideal candidate will demonstrate strong commitment, a positive attitude, financial acumen, and a willingness to learn and grow within the organization. Training and direction will be provided by an on-site strategic vendor partner.

Key Responsibilities

• Collaborate with internal teams and vendor partners to ensure alignment.
• Participate in internal, role specific training and development activities to build PM capabilities.
• Financial Oversight: Assist in the development and management of project budgets, including tracking costs, analyzing variances, and forecasting financial performance.
• Project Support: Assist with the day-to-day management of projects, including helping to create and update project plans, timelines, and budgets. Support execution of standard program governance processes.
• Resource Tracking: Help monitor and track project resources, including personnel, materials, and expenses.
• Administrative & Organizational Tasks: Keep all project documentation organized and up-to-date, including meeting notes, reports, and contracts.
• Problem-Solving: Support the project manager in identifying potential issues and contributing to finding solutions.

Required Qualifications

• Strong commitment to team collaboration.
• Positive attitude and eagerness to learn.
• Excellent communication and organizational skills.
• Technical Proficiency: Highly comfortable and proficient with a wide range of software, including Microsoft Office Suite; especially Xcel and MS Project, Power BI and other relevant tools.
• Financial Acumen: Solid understanding of financial concepts, including budgeting, forecasting, and cost analysis.
• Problem-Solving: Thinks critically and help the team find solutions to challenges