Executive Assistant

About the Firm

This is a nationally recognized, full-service law firm with a significant presence across the United States and internationally. The New York office is one of the firm’s largest, comprising approximately 200 professionals and serving a robust roster of corporate and business clients. The firm is consistently ranked among the top law firms in the country and is known for its collegial culture, high professional standards, and commitment to client service excellence.

The Opportunity

We are seeking a polished, proactive Legal Practice Assistant to support a team of four attorneys within the firm’s Business Litigation practice group, which specializes in real estate-related matters. The group is led by a senior shareholder — a high-performing, client-facing attorney with a significant book of business — alongside three members of the litigation team. This role functions much like a dedicated executive assistant and is ideal for someone who thrives in a fast-paced, professional environment and takes pride in keeping operations running smoothly.

What You’ll Do

• Manage complex calendars and coordinate scheduling across a team of four attorneys
• Serve as a primary point of contact for high-profile clients, maintaining professionalism and discretion at all times
• Draft and prepare engagement letters, correspondence, and other professional documents
• Conduct conflict checks and maintain accurate client and matter records
• Coordinate client gifts, event logistics, and other relationship-management activities
• Support business development efforts, including preparation of marketing pitches and materials
• Manage attorney workflow, anticipate needs, and proactively keep the team on track
• Handle a high volume of administrative tasks with precision and a sense of urgency

What We’re Looking For

• Prior experience as an executive assistant, preferably supporting a senior executive, partner, or high-performing leader in a professional services environment (law firm, financial institution, or similar) or potenial to jump right into the role
• Exceptional attention to detail — typos and errors are not acceptable in this environment
• Strong written and verbal communication skills with the ability to interface confidently with clients and senior professionals
• Polished, professional demeanor with the composure and judgment to represent the team externally
• Proficiency in Microsoft Office Suite; legal software knowledge is not required
• Ability to manage competing priorities with calm efficiency in a high-volume setting
• Experience supporting a results-driven, client-development-focused leader is a strong plus
• A no-drama, solutions-oriented mindset and the reliability to be someone this team counts on

Compensation & Schedule

• Salary: $80,000 – $100,000, commensurate with experience, with room to grow
• Hours: 35 hours per week (New York standard)
• Schedule: Hybrid — 3 days in office per week following onboarding
• Onboarding period: Fully in-office for the first approximately 60 days to ensure a strong acclimation to the team and workflow