What are the responsibilities and job description for the Project Coordinator position at Strain Electric?
Job Title: Project Coordinator
Position Summary
The Project Coordinator is responsible for managing and overseeing all financial activities related to Michigan Department of Transportation (MDOT) contracts and privately funded projects. This includes project cost tracking, billing, reporting, and compliance with state and federal funding regulations. This position plays a key role in ensuring that all MDOT project accounting is accurate, transparent, and audit-ready, while supporting project managers and leadership with timely financial data and insights.
Key Responsibilities
- Prepare and process invoices, pay estimates, and supporting documentation in compliance with MDOT funding and reporting requirements.
- Maintain detailed cost records for MDOT projects, ensuring accurate allocation of labor, equipment, subcontractor, and material costs.
- Review and reconcile job cost reports, general ledger entries, and project budgets on a monthly basis.
- Ensure compliance with MDOT accounting standards, and other applicable state/federal cost principles.
- Deliver on time and accurate reporting of WIP including job / labor and material costing.
- Maintain control records of existing inventory, purchased items and track expenses per project
- Assist in preparing project-related financial reports for internal management and external agencies.
- Support audit preparation and provide documentation for MDOT and third-party financial reviews.
- Collaborate with project managers to monitor project budgets, forecast expenditures, and analyze variances.
- Maintain organized documentation for all project-related financial activity in accordance with MDOT retention and audit guidelines.
- Assist with contract setup, change orders, and funding adjustments in coordination with finance and project teams.
- Assist with year end closing.
- Participate in continuous improvement of accounting processes related to government-funded projects.
Qualifications
- Education: Bachelor’s degree in Accounting, Finance, or Business Administration required.
- Experience: 3–5 years of accounting experience, preferably in construction, engineering, or transportation sectors.
Preferred:
- Experience with MDOT project accounting
- Familiarity with state and federal grant compliance, Davis-Bacon Act requirements, and prevailing wage reporting.
Skills:
- Strong working knowledge of GAAP for governmental entities, internal controls, and audit readiness.
- Proficiency with accounting software (AASHTOWare, Sage/Intact, Field Manager) data query/reporting tools and knowledge of Prevailing Wage programs is a plus
- Knowledge of LCP Tracker software a plus
- Proficient with AIA and other basic construction payment request documents
- Excellent skills in analyzing complex data, reconciling large volumes of transactions, and preparing clear financial reports.
- Strong communication skills and ability to coordinate with internal staff, local agencies, and other stakeholders.
- Detail‑oriented, organized, and able to manage multiple tasks while meeting deadlines.
- Ability to identify process improvement opportunities and implement changes.
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $60,000 - $70,000