What are the responsibilities and job description for the Human Resource Leave Administrator position at Stony Brook University?
Required Qualifications (as Evidenced By An Attached Resume)
Bachelor’s degree (foreign equivalent or higher). Two (2) years of full-time Human Resources experience. Experience handling FMLA, ADA, Workers' Compensation, or related level programs. Proficiency with computer software such as Microsoft Office Suite and/or Google Workspace.
Preferred Qualifications
Advanced degree (foreign equivalent or higher). Two (2) or more years of administering leave of absence for programs such as FMLA, Paid Family Leave, Americans with Disabilities Act, etc. Experience in public sector employment and/or higher education. Experience working with a Human Resources Information System (HRIS) and/or payroll systems. Knowledge of federal and state leave laws and regulations.
Brief Description Of Duties
The Leave Administrator for Stony Brook University’s West Campus is part of the Time & Attendance Team and handles all employee leaves of absence. The incumbent will be a main point of contact for Time & Attendance and Leave related inquiries and will be expected to audit, reconcile, and determine payroll submissions needed from timesheets. As such, strong organization and analytical skills, as well as strong written and verbal communication will be necessary for success.
This is a Management Confidential position. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Official Job Title
Personnel Associate
Job Field
Administrative & Professional (non-Clinical)
Primary Location
US-NY-Stony Brook
Department/Hiring Area
Human Resource Services
Schedule
Full-time
Posting Start Date
Jan 9, 2026
Posting End Date
Feb 9, 2026, 4:59:00 AM
Salary
Commensurate with experience.
Appointment Type
Regular
Salary Grade
MP5
SBU Area
Stony Brook University
Bachelor’s degree (foreign equivalent or higher). Two (2) years of full-time Human Resources experience. Experience handling FMLA, ADA, Workers' Compensation, or related level programs. Proficiency with computer software such as Microsoft Office Suite and/or Google Workspace.
Preferred Qualifications
Advanced degree (foreign equivalent or higher). Two (2) or more years of administering leave of absence for programs such as FMLA, Paid Family Leave, Americans with Disabilities Act, etc. Experience in public sector employment and/or higher education. Experience working with a Human Resources Information System (HRIS) and/or payroll systems. Knowledge of federal and state leave laws and regulations.
Brief Description Of Duties
The Leave Administrator for Stony Brook University’s West Campus is part of the Time & Attendance Team and handles all employee leaves of absence. The incumbent will be a main point of contact for Time & Attendance and Leave related inquiries and will be expected to audit, reconcile, and determine payroll submissions needed from timesheets. As such, strong organization and analytical skills, as well as strong written and verbal communication will be necessary for success.
- Leave Administration:
- Serve as the subject matter expert for leaves of absence under the general guidance of HR leadership and partner with the Office of Equity and Access, Labor Relations, and the legal department as appropriate.
- Interpret and administer leave programs and policies in accordance with the applicable federal and state employment laws and in accordance with Stony Brook Policies and collective bargaining agreements.
- Independently evaluate, approve, and/or deny leave cases based on relevant medical information and eligibility criteria.
- Oversee all administrative aspects of the leave of absence process to include tracking hours used/taken, sending timely notifications of leave approvals or denials, and working closely with payroll to ensure that pay for employees is accurate.
- Assist in coordinating fit-for-duty requests for employees returning from extended leave of absences.
- Employee Leave Communications:
- Work closely with employees to ensure that all relevant completed medical documentation is submitted for timely review.
- Maintain appropriate contact with all employees on leave and coordinate all aspects of return to work for employees on leave.
- Collaborate with VP Coordinator (VPC), department administrators, and with employees’ supervisors on all leave cases to review leave status and develop strategies for resolution.
- Leave Reconciliation & Time Reporting:
- Serves as a main point of contact for Time & Attendance related inquiries.
- Responsible for the audit, reconciliation, and payroll submission of timesheets.
- Serve as the liaison for internal and external departments with regard to leaves and time reports.
- Collaborate with the Workers’ Compensation Specialist on employee leaves related to accidents and injuries.
- Collective Bargaining & Other Local, State, & Federal Guidelines:
- Proficient in existing collective bargaining agreements as they relate to duties and responsibilities.
- Ensure that HIPAA and Employee privacy guidelines are closely monitored and effectively executed.
- Additional Duties & Responsibilities as Assigned:
- Other duties or projects as assigned as appropriate to rank and departmental mission.
This is a Management Confidential position. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Official Job Title
Personnel Associate
Job Field
Administrative & Professional (non-Clinical)
Primary Location
US-NY-Stony Brook
Department/Hiring Area
Human Resource Services
Schedule
Full-time
Posting Start Date
Jan 9, 2026
Posting End Date
Feb 9, 2026, 4:59:00 AM
Salary
Commensurate with experience.
Appointment Type
Regular
Salary Grade
MP5
SBU Area
Stony Brook University