Unit Coordinator-Nutrition

The Unit Coordinator will manage schedules for designated unit. Duties and responsibilities include, and are not limited to, ensuring unit schedules reflect updated changes, monitor appointment slot availability as well as weekly and monthly volume. The unit coordinator will handle daily electronic messaging and appointment recalls. The unit coordinator will manage and report recall scheduling and its’ productivity within the unit. Authorizations and referrals will be monitored by the unit coordinator.

This position will report directly to the Senior Administrative Supervisor and will be primarily located at NSC headquarters at 45 Research Way, Suite 206, East Setauket, NY.

Responsibilities include but are not limited to:

• Manage unit schedules daily including updating schedules to reflect changes
• Post daily availability within the unit
• Provide accurate weekly and monthly totals performed within the unit.
• Manage physician orders for the uniReview and handle all electronic messages in a timely & efficient manner.
• Process all signed reports including scanning, attaching, faxing, and forwarding to ordering physicians in a timely manner, when appropriate.
• Monitor schedules for cancelations and no shows
• Prints all superbills daily for all office locations, ensure all superbills are accurately filled out and sent to the billing office timely
• Ensure all waivers are provided to patients, scanned, attached, and sent to the billing office
• Ensures authorizations or referral are obtained prior to patient visit
• Ensures patients are aware of financial responsibility and all communication is documented in the EMR
• Performs all desk responsibilities such as arriving patients for their appointments and collecting copays.
• Creates and manages daily reading schedules for providers
• All other assigned duties and task

• Knowledge of office equipment
• Organizational skills
• Telephone etiquette skills
• Ability to maintain records and file
• Ability to maintain confidentiality
• Excellent data entry skills
• Knowledge basic computer operations
• Knowledge of medical terminology
• Effective written communication and telephone skills
• A high school diploma or GED is required. Associate degree is preferred.
• Two years of medical office experience in the health care field is required.

Physical Demands:

Must be able to sit for long periods of time and must have manual dexterity to work on computer systems and keyboard. It is reasonable to anticipate lifting 10 -15 pounds in any given day.