What are the responsibilities and job description for the Administrative Assistant to the Facilities Department position at STONE RIDGE SCHOOL OF THE SACRED HEART?
Stone Ridge is seeking an Administrative Assistant to the Facilities department to begin work in January 2026.
Stone Ridge School of the Sacred Heart, a member of the international Network of Sacred Heart Schools, is a Catholic, independent college preparatory school for girls, Grades 1-12, with a co-educational Early Childhood Program, Pre-Kindergarten, and Kindergarten in Bethesda, Maryland. With over 780 students, and rooted in the Goals of Sacred Heart education, Stone Ridge inspires young women to lead and serve, through lives of purpose that integrate faith, intellect, community, social action, and personal growth in an atmosphere of wise freedom.
The Administrative Assistant for Facilities must be a highly organized and detail oriented individual with excellent communication skills tasked with creating a welcoming environment at the Facilities Department. This individual’s primary role is to provide a constant daily presence in the Facilities Building and enhance the ability of the Department to continue providing excellent customer service to faculty, staff and students. This position reports to the Director of Facilities.
Position responsibilities:
- Check-in all contractors and vendors utilizing our visitor management system
- Distribution and organization of keys
- Contractor keys
- Building keys
- Vehicle keys
- Answering phone calls
- Daily oversight for access control system, including creating door schedules for special events
- Assist with submission and recertification of all permits, licenses and inspections
- Manage the employee driver qualification process
- Invoice Processing
- Purchase materials and supplies to support facility operations
- Receiving, recording, and handling of shipments
- Approve all SR vehicle reservations
- Create and edit work orders and preventative maintenance tickets
- Record keeping
- Emergency drill assistance
General:
- Agree to the terms of the Employee Handbook and acknowledge the Employee Handbook as an extension of this job description
- Perform other duties as assigned
- This job description is subject to change at the discretion of the Director of Facilities
- Work hours - 7:30AM - 4:00 PM
Essential skills and experience:
- Bachelor’s Degree
- Experience with Microsoft Word & Excel & PowerPoint
- Excellent interpersonal communication skills
- Bi-lingual (Spanish & English)
- Strong ability to problem solve under pressure
- High level of attention to detail and follow-through skills
Valued but not required skills and experience:
- Experience working in an educational setting
- General knowledge of building systems and the trades a plus
- Approve all SR vehicle reservations
- Create and edit work orders and preventative maintenance tickets
- Record and documentation keeping
- Emergency drill assistance
The employee is expected to adhere to all school policies, to adhere to the Goals and Criteria set forth by the Network of Sacred Heart Schools, and to act as a role model in adherence to the policies and the Goals and Criteria. Applicants of diverse, underrepresented backgrounds are encouraged to apply. Interested candidates should complete an employment application using the link below. As part of the online application, please upload a resume, list of references, and cover letter addressed to Ms. Courtney Perna, HR Manager, all in PDF format.
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $55,000 - $65,000