Office Services Specialist

JOB TITLE: Office Services Specialist

STATUS:  Non-Exempt         

SUMMARY: Under general supervision and according to established policies and procedures of the Human Resources Team. The Office Services Specialist will perform a variety of duties specific to business office support including receptionist responsibilities, client support assistance and general administrative duties. This position is non-exempt. 

 Duties and Responsibilities – Office Services:

• Responsible for receptionist back up. 
• Processing and scanning of team and client related mail.  
• Processing and delivering mail to team.
• General client and team administrative support includes scanning, printing, mailing, organizing and managing document needs for legal assistants and business office. 
• Assist with meeting and event needs including facilitating food deliveries for attendees and ensuring meeting set-ups and breakdowns have been completed for each event. 
• Running errands outside the office to the post office and delivering to outside attorney offices.

Job Requirements/Skills:

• Strong organizational skills- attention to detail and ability to manage and prioritize a variety of projects. 
• Technologically savvy with proficiency in MS Word, Excel, and Outlook. 
• The ability and willingness to learn new technology applications and processes. 
• People oriented – enjoys interacting and communicating cooperatively with a wide range of colleagues from across the firm. 
• Demonstrate flexibility in responding to workflow demands. 
• Achievement oriented – enjoys taking on challenges while being proactive. 
• Capable – shows initiative and can be trusted to perform assigned tasks and duties in a deadline-driven environment. 
• Committed to an inclusive work environment and supportive of all team members. 
• Adaptable and flexible.

 Knowledge, Skills & Abilities Required:

• High School Diploma or equivalent is required, some college experience preferred. 
• Familiar/proficient with Microsoft Office (Excel, Word, Outlook)
• Law Firm or professional services experience preferred. 
• Strong written and oral communication skills.
• Solid interpersonal skills, with focus on rapport-building.
• Driver's license and reliable transportation.

Job Type: Full-time in-office.  Normal work week 37.5 hours. Work additional or irregular hours to perform essential duties as required.

PHYSICAL REQUIREMENTS:

• This position requires being on your feet a majority of the day. May lift up to 20 lbs.
• Role will be required to make delivery’s to clients, businesses and other Firms on a routine basis.

Benefits:

• 401(k)
• Paid time off (PTO)
• Medical, Dental, Vision, Life & Disability Insurance 
• Wellness program
• Paid parking

Stoll Keenon Ogden is an Equal Opportunity Employer dedicated to workforce diversity and is committed to providing equal opportunity in all areas of employment. SKO offers a competitive salary and benefits package.  Final candidates are required to pass a pre-employment criminal background check.

The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned, and requirements may vary from time to time.