What are the responsibilities and job description for the Office Administrator position at Stokes Environmental Associates, Ltd./Applied Laboratory Services?
Office Administrator
📍 Location | Norfolk, VA
⏳ Full-Time | Monday - Friday 8AM-5PM
💰 Pay | Varies based on skill and experience.
Stokes Environmental Associates is seeking a motivated individual to serve as our Office Administrator to lead administrative operations. The ideal candidate will bring a proactive attitude, good communication, exceptional organizational skills, and a passion for creating an efficient and welcoming workplace. This position offers an exciting opportunity to play a key role in maintaining a productive office atmosphere while supporting overall organizational goals.
Responsibilities:
- Assist with daily office operations, including handling front desk duties.
- Assist with answering phones and directing calls.
- Prepare schedule for training classes and manage trainee sign-up.
- Maintain Excel database of company projects.
- Prepare new project files and track lab samples.
- Assist with bookkeeping tasks, such as processing invoices using Quickbooks.
- Post timesheets and track employee leave time.
- Assist with real estate lease administration.
- Keep certifications and licenses up to date.
- Supervise office supplies inventory, filing systems (both physically and digitally), and other administrative tasks to ensure compliance with company policies.
Requirements:
- Proven experience in administrative assistant or related administrative roles within a professional setting.
- Strong communication skills with the ability to interact effectively with clients and employees.
- Excellent organizational skills with keen attention to detail in scheduling, filing, and recordkeeping.
- Proficiency in QuickBooks for financial management and familiarity with basic bookkeeping.
- Ability to handle multiple priorities simultaneously while maintaining professionalism.
- Eagerness to learn and accomplish new things.
- At least 3 years of experience in an administrative position.
Additional Non-mandatory Qualifications:
- Knowledge or experience with environmental consulting or real estate leasing administration is advantageous.
Benefits:
- Paid Time Off
- 90% Employer-paid Health, Dental, and Vision Insurance
- 401(k) Matching
About Us:
Stokes Environmental Associates, Ltd. (SEA) is a family-owned and operated environmental consulting and testing firm that has been serving our loyal clients for over 35 years. As a certified SWaM small business, we are proud to support our community while delivering high-quality environmental assessments, regulatory guidance, testing, and a wide assortment of environmental consulting services. Our team combines technical expertise with a personal, client-focused approach, helping organizations and individuals navigate complex environmental regulations and achieve their project goals with confidence. Our team of highly skilled experts are dedicated to providing practical, high-quality solutions tailored to each client’s goals.