What are the responsibilities and job description for the Part-time Receptionist and Clerical Assistant position at Stillwater Milling Company?
Part-Time Receptionist & Clerical Assistant
Location: Stillwater
Schedule: Flexible hours, 20-25 hours per week, preferably mornings
Reports to: President/CEO
StartingPay: Based on experience
FLSA Status: Non-Exempt
Effective Date: June 2026
About This Role
We're looking for a friendly, organized person to be the welcoming face of our company. As our Receptionist & Clerical Assistant, you'll handle front desk duties while supporting our daily operations with a variety of clerical tasks.
You'll enjoy variety in your work - from greeting visitors and answering phones to processing paperwork and creating reports. It's a great opportunity for someone who likes helping others and wants to be part of a collaborative team environment.
With flexible morning hours (20-25 hours per week), this position offers good work-life balance while giving you exposure to different aspects of our business operations.
What You'll Do Daily
Front Desk & Customer Service
Experience & Education
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Location: Stillwater
Schedule: Flexible hours, 20-25 hours per week, preferably mornings
Reports to: President/CEO
StartingPay: Based on experience
FLSA Status: Non-Exempt
Effective Date: June 2026
About This Role
We're looking for a friendly, organized person to be the welcoming face of our company. As our Receptionist & Clerical Assistant, you'll handle front desk duties while supporting our daily operations with a variety of clerical tasks.
You'll enjoy variety in your work - from greeting visitors and answering phones to processing paperwork and creating reports. It's a great opportunity for someone who likes helping others and wants to be part of a collaborative team environment.
With flexible morning hours (20-25 hours per week), this position offers good work-life balance while giving you exposure to different aspects of our business operations.
What You'll Do Daily
Front Desk & Customer Service
- Answer phones and greet visitors with a warm, professional manner
- Transfer calls and assist customers and guests
- Work as part of our front office team
- File invoices and scale tickets in numerical order
- Process paperwork from our Feed Plant
- Create reports using Excel
- Sort and distribute mail from our main office and branches
- Maintain vendor insurance certificates and hauling company documentation
- Handle other duties as needed
Experience & Education
- High school diploma or GED
- 6 months to 1 year of office or customer service experience preferred
- Valid driver's license is a plus
- Excellent communication skills - You'll be the first voice customers hear and face they see, so a friendly phone manner, clear speaking voice, and professional presence are essential
- Strong written communication for emails and correspondence
- Ability to listen carefully and relay information accurately between departments
- Basic computer skills, especially Microsoft Office (Excel, Word, Access, email)
- Typing speed of at least 30-35 words per minute
- Comfortable working with numbers and 10-key calculator
- Basic math skills: adding, subtracting, multiplying, and dividing with whole numbers, fractions, and decimals
- Ability to calculate rates, discounts, and percentages
- Good organizational skills and attention to detail
- Comfortable sitting for extended periods
- Able to lift up to 20 pounds occasionally
- Good vision for computer work and detailed tasks
- Able to handle occasional exposure to grain dust (important if you have dust allergies)
- Consistent schedule with work-life balance
- Small team environment where you'll get to know everyone
- Variety of daily tasks keeps work interesting
- Opportunity to learn about our manufacturing and retail operations
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