Facilities Manager

About the Company

For over 75 years, Stiles has been a leader in commercial real estate across the Southeast. Headquartered in downtown Fort Lauderdale, we’re a full-service firm with expertise in development, construction, architecture, realty, and property management — plus specialties in financing, acquisitions, and repositioning. With over 50 million square feet of projects delivered, our award-winning work has helped shape skylines and communities alike. Be part of a team that invests, builds, and manages with purpose.

About the Role

The Facility Manager will be primarily responsible for managing and overseeing multiple facilities including train stations, train yards, and office facilities. The position requires the Facility Manager to participate in a rotational on-call schedule to respond to emergency work orders on nights and weekends. The Facility Manager will be responsible for ensuring preventative maintenance and repair tasks are entered into the Maintenance Management System (MMS) and completed within required timeframes and in accordance with contract language.

The Station Maintenance Manager (SMM) and FM will both be responsible for the following tasks, over their respective stations, with the SMM providing final authority and oversight over all stations so that a consistent, reliable, management experience is delivered.

Responsibilities

• Lead, motivate, and influence team members to perform their duties with enthusiasm and urgency.
• Assign subordinate duties and responsibilities to staff and subcontractors
• Plan, prepare, schedule, and monitor the completion of work, including the implementation of online checklists within the MMS for various equipment and systems that required periodic and/or regular inspections
• Communicate priorities for all work and ensure completion times are met in accordance with the contract documents
• Establish procedures and schedules for recurring maintenance in accordance with the OEM manuals, warranties, and industry best practices.
• Identify and track all equipment and systems under warranty and ensure warranty provisions are complied with to maintain warranty coverage
• Create PM checklists for specific equipment and tasks to be used by maintenance personnel, monitor compliance, and revise as needed.
• Oversee “Extra Work” requests for approval, as required, for tasks outside the contracted scope of work (such as repairs due to damage or destruction due to natural disasters, etc.)
• Review the SMP quarterly and update it as required for best-in-class operating standards
• Create inventory equipment lists and tracking documents for various equipment, systems, property, certifications, warranties, etc.
• Equipment Inventory List - includes HVAC systems, backflow preventers, irrigation systems, fire extinguishers, lighting, Generators, etc. The Equipment Inventory list will list all equipment “In Service” and equipment “Temporarily Out of Service.” Separate reports can be run for equipment that has or will be “Removed From Service.”
• Property & Parts Inventory – Includes a listing of back stock/attic stock supplies and materials on hand, and the storage location for each item such as light bulbs, glass windows, CCTV cameras, batteries, paint supplies, safety supplies, emergency telephones, elevator repair components, etc.
• Review (and write as needed) contracts/amendments and assisting with vendor insurance compliance.
• Review and approve monthly invoicing for proper submittal compliance
• Review and approve monthly financial reports
• Review and sign incident reports. Assist with claims handling and additional information requests from insurance carriers or other third parties.
• Compile annual budgets
• Review and send various reports to client
• Assign and monitor staffing schedules and performance (in-house and 3rd party).
• Review and send daily/weekly/monthly reports to project manager.
• Respond to emergency maintenance requests as required; troubleshoot issues to determine cause and solution.

Supervisory Responsibilities

Support personnel, clerical, and secretarial people directly report to this position. Responsible for scheduling, assigning work, reviewing contract compliance, interpreting higher level directions, recommending increases, transfers and discharges. Employee must be able to supervise and manage 3rd party contractors and provide quality assurance inspections and follow up actions.

Qualifications

Education and/or Experience

5-10 years’ experience. Bachelor’s degree preferred. Education or equivalent training in disciples, such as business, liberal arts, computer science, finance, accounting, etc. as typically found in a bachelors degree program.

Computer Skills

Must have excellent computer skills especially with MS Word and Excel.

Other Skills and Abilities

• Excellent leadership abilities
• Outstanding customer service skills
• Team player
• High integrity and honest
• Multi-tasker
• Tactful and diplomatic