What are the responsibilities and job description for the Assistant Property Manager position at Stiles?
About the Company
For over 75 years, Stiles has been a leader in commercial real estate across the Southeast. Headquartered in downtown Fort Lauderdale, we’re a full-service firm with expertise in development, construction, architecture, realty, and property management — plus specialties in financing, acquisitions, and repositioning. With over 50 million square feet of projects delivered, our award-winning work has helped shape skylines and communities alike. Be part of a team that invests, builds, and manages with purpose.
About the Role
Assists the Property Manager in the day to day operation of the property by providing administrative support and maintaining general knowledge of the overall operations.
Responsibilities
- Support daily property management operations, including lease administration, tenant relations, rent collection, and maintenance coordination.
- Serve as a primary point of contact for tenants—responding to inquiries, addressing concerns, and ensuring high-quality service.
- Coordinate tenant move-ins, move-outs, welcome packages, and signage; maintain accurate emergency contact and key system logs.
- Assist with property inspections, vacant space reviews, and follow-up on maintenance requests via Workspeed or other platforms.
- Manage tenant events, prepare newsletters, and support community engagement efforts.
- Assist in budget preparation, data input, and preparation of monthly reports for manager approval.
- Process and code payables, manage vendor contracts, and ensure vendor compliance with insurance and documentation requirements.
- Collaborate with Accounting to reconcile rent charges, process reimbursements, and maintain accurate financial records.
- Maintain accurate and up-to-date property files, lease abstracts, tenant insurance, and compliance documentation.
- Handle administrative tasks including answering calls, distributing mail, ordering supplies, and managing office equipment.
- Maintain property manuals, emergency procedures, and risk management documentation; report incidents promptly.
- Support security procedures, manage after-hours access logs, and coordinate conference room and lobby activity.
Qualifications
Minimum of an Associate’s Degree preferred. 1-3 years experience, preferably with Class A office buildings.
Required Skills
Proficient in MS Suite, especially Excel (applicants will be tested).
Stiles is an Equal Opportunity Employer.
We are committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.