What are the responsibilities and job description for the Proposal Coordinator - AEC position at Steven Winter Associates?
About the Role: Steven Winter Associates, Inc. (SWA) is seeking a Proposal Coordinator to play a pivotal role on our Accessibility Services team in the architectural, engineering and construction (AEC) space. In the Proposal Coordinator position, you’ll assist with all aspects of the proposal process and provide essential administrative support to the team. The ideal candidate will possess excellent written and verbal communication, strong organizational skills, and a keen eye for detail in a collaborative environment. The coordinator may also work directly with clients, as necessary. **As part of the application process for the Proposal Coordinator, a writing sample will be required.
The proposed annual salary range for the Proposal Coordinator is $70,000-$95,000 based on a 40-hour work schedule. The final salary will vary depending on confirmed job-related skills and experience.
Proposal Coordinator Primary Responsibilities: Responsibilities include but are not limited to the following:
Physical Demands: While performing the duties of this job the employee will be primarily based in the office, performing office-based tasks, using computer-based software. Reasonable accommodation will be made to enable individuals with disabilities to perform the primary functions.
Travel Required: No overnight travel is anticipated for this position. Some occasional local day travel may be necessary.
Working Environment: This position is considered hybrid with 3 days per week in our New York, NY or Norwalk, CT offices and 2 days working remotely.
Benefits & Perks: SWA invests in our people, and we’ve designed a benefits package tailored to meet the needs of our team to include medical, dental, vision, 401k (with match), commuter benefits, etc.
Company Principles: Be visionary. Foster camaraderie. Take ownership. Think holistically. Improve the built environment.
DEI Statement: SWA is a workplace where we are aware and welcoming of the ways in which we are all diverse as evidenced by a culture of listening and understanding. We endeavor to create a workplace where people feel empowered to act; a safe place where people are open to discussing different views; ongoing education opportunities around diversity, equity, and inclusion; and to build a culture of belonging and accountability.
EEO: SWA is an Equal Opportunity Employer – all qualified applicants will be afforded equal employment opportunities without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or marital status.
About Us: Steven Winter Associates, Inc. (SWA) provides research, consulting, and advisory services to improve commercial, residential, and multifamily built environments for private and public- sector clients. We specialize in energy, sustainability, and accessibility consulting as well as certification, research & development, and compliance services. Our team of professionals has led the way since 1972 in the development of best practices to achieve high performance buildings. For further information on Steven Winter Associates, please visit www.swinter.com.
Agencies: Steven Winter Associates, Inc., is not partnering with agencies nor accepts unsolicited resumes and will not be responsible for any fees or expenses related to such unsolicited resumes and/or applicants.
The proposed annual salary range for the Proposal Coordinator is $70,000-$95,000 based on a 40-hour work schedule. The final salary will vary depending on confirmed job-related skills and experience.
Proposal Coordinator Primary Responsibilities: Responsibilities include but are not limited to the following:
- Function as a central hub and contact for AEC proposal requests.
- Collaborate with team staff on all aspects of AEC proposal coordination, including but not limited to proposal writing.
- Create, maintain, and prepare AEC proposal qualifications.
- Collaborate with Marketing team, as necessary, to create/update marketing collateral for the Accessibility team.
- Coordinate with Contracts team, as necessary.
- Write AEC project descriptions and other aspects of proposal responses, as needed.
- Actively seek out and monitor RFP sites and other websites for AEC opportunities.
- Enter quotes, opportunities and project requests into Dynamics, CRM.
- Communicate effectively with colleagues, clients, and project teams via the appropriate communication channels.
- Provide feedback to improve processes and team efficiency.
- Coordinate proposal presentations, as necessary.
- Participate in business development activities, as needed.
- Provide administrative support and organization for the Accessibility team, as required.
- To be considered for this position, please submit a cover letter and salary requirements.
- If you have 75% of the required skills and experience with a willingness to learn, we encourage you to apply.
- Steven Winter Associates is committed to the full inclusion of all qualified individuals. In keeping with our commitment, SWA will take steps to assure that people with disabilities are provided reasonable accommodations.
- Bachelor’s degree is required, or equivalent experience in the architectural, engineering and construction space (AEC).
- 2-5 years relevant proposal coordination experience.
- Proficient in using all MS Office applications, including Word, Excel, Outlook, and PowerPoint.
- Familiarity with various types of proposal responses including RFPs, corporate templates, AE Forms, and SF330.
- Experience in the Architecture, Engineering and Construction industry.
- Demonstrate strong organizational and coordination skills. Efficient time management skills.
- Capable of interacting and collaborating with staff and management across all levels.
- Experience with Dynamics CRM.
- Advanced Excel knowledge.
- Ability to read architectural drawing sets.
Physical Demands: While performing the duties of this job the employee will be primarily based in the office, performing office-based tasks, using computer-based software. Reasonable accommodation will be made to enable individuals with disabilities to perform the primary functions.
Travel Required: No overnight travel is anticipated for this position. Some occasional local day travel may be necessary.
Working Environment: This position is considered hybrid with 3 days per week in our New York, NY or Norwalk, CT offices and 2 days working remotely.
Benefits & Perks: SWA invests in our people, and we’ve designed a benefits package tailored to meet the needs of our team to include medical, dental, vision, 401k (with match), commuter benefits, etc.
Company Principles: Be visionary. Foster camaraderie. Take ownership. Think holistically. Improve the built environment.
DEI Statement: SWA is a workplace where we are aware and welcoming of the ways in which we are all diverse as evidenced by a culture of listening and understanding. We endeavor to create a workplace where people feel empowered to act; a safe place where people are open to discussing different views; ongoing education opportunities around diversity, equity, and inclusion; and to build a culture of belonging and accountability.
EEO: SWA is an Equal Opportunity Employer – all qualified applicants will be afforded equal employment opportunities without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or marital status.
About Us: Steven Winter Associates, Inc. (SWA) provides research, consulting, and advisory services to improve commercial, residential, and multifamily built environments for private and public- sector clients. We specialize in energy, sustainability, and accessibility consulting as well as certification, research & development, and compliance services. Our team of professionals has led the way since 1972 in the development of best practices to achieve high performance buildings. For further information on Steven Winter Associates, please visit www.swinter.com.
Agencies: Steven Winter Associates, Inc., is not partnering with agencies nor accepts unsolicited resumes and will not be responsible for any fees or expenses related to such unsolicited resumes and/or applicants.
Salary : $70,000 - $95,000