Inventory Coordinator

What Makes Stephen Gould Exceptional.  

Founded through a passion for entrepreneurship, our success is due to the ingenuity and tenacity of our extraordinary teams, bringing people and ideas together. With Stephen Gould, everything is within reach including an exciting career opportunity. We want you to join our team and build on our incredible 80-years of excellence. Stephen Gould looks for people that want to design and develop exciting solutions for a variety of engaged and passionate clients across the globe.  With headquarters in Madison, New Jersey, 40 locations throughout the U.S and operations in six countries outside the U.S, we have grown tremendously while staying true to our 5 Principles: Stephen Gould - 5 Principals

Values and behaviors we look for:

• Strive for excellence, treat mistakes as opportunities for learning and growth. 
• Have resilience and drive with accountability and responsibility when something doesn’t go as planned. 
• Embrace change and be nimble through the dynamic and evolving environments.
• Nurture the connections you make, bolster your network with reliable and innovative ideas. 

What will I do?

As an Inventory Coordinator you will manage receiving and shipping materials arriving at 3PL warehouses and/or suppliers. This position encompasses the administration of receiving purchase orders, ensuring receipts are processed accurately and timely, working with schedules to ensure supplies needed to fulfill orders are on hand and if not, working with the Buyer to ensure supplies are ordered and tracked.

This role works directly with 3PL warehouses, client management specialists, buyers, schedulers, and sales teams within the Sales Department, and closely coordinating with various departments within the corporate office. You will report to the branch Office Manager. 

If you like supporting an innovative business and product solutions including, but not limited to processing and entering specs into our ERP and feel a sense of responsibility for providing support through the processing of daily transactions that support logistics of supplies critical to support the sales of Stephen Gould offerings, this job is for you! Communication, detail orientation, multitask oriented, accountability, self-motivation, and time management are key to success.

Key Responsibilities:

• Receive material into Epicor against POs
• Ensure materials are received into the correct location (specific warehouse and/or supplier/subcontractor)
• Monitor AP Invoice Exceptions dashboard for invoices without receipts.
• Allocate and release materials for customer shipments.
• Create pack slips & attach necessary documents to when needed to ensure timely invoicing to the customer.
• Monitor Release Schedule dashboard to manage incoming POs and outgoing SOs 

• Monitor and ensure information from 3PLs and/or suppliers is provided accurately and timely. 
• Resolve discrepancies with accounting regarding packing slips, and receiver reports.
• Monitor the flow of paperwork from shipping or receiving to inventory control for timely data entry.
• Communicate with all departments to accomplish the shipping and receiving mission in an effective and efficient manner.

Role Requirements 

• 3 years of related production planning/forecasting experience within a manufacturing environment
• Bachelor’s degree in business, supply chain, economics or other related field or experience
• ERP (Enterprise Resource Planning) system knowledge for core supply chain, manufacturing, services, financial and other processes of an organization required

• High Proficiency in Microsoft Word, Excel, Outlook and virtual communication and collaboration tools – such as Microsoft Teams, Webex and Zoom highly preferred.
• Experience in a corporate sales and service environment is preferred
• Ability to think analytically, apply sound judgment, and solve problems

• Attention to detail and service oriented
• Ability to manage multiple tasks at a time to meet delivery deadlines
• Strong communication skills with both front office staff and warehouse staff
• Solid understanding of inventory management practices and procedures
• Must work well independently and be self-motivated

THIS POSITION DESCRIPTION IN NO WAY STATES OR IMPLIES THAT THESE ARE THE ONLY DUTIES TO BE PERFORMED BY THE EMPLOYEE(S) INCUMBENT IN THIS POSITION. EMPLOYEES WILL BE REQUIRED TO FOLLOW ANY JOB-RELATED INSTRUCTIONS AND TO PERFORM ANY OTHER JOB-RELATED DUTIES REQUESTED BY ANY PERSON AUTHORIZED TO GIVE INSTRUCTIONS OR ASSIGNMENTS.

EEOC: Stephen Gould is an equal opportunity employer