PeriOp Inventory Control Coordinator

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Job Title: PeriOp Inventory Control Coordinator

Entity: HUP

Department: PeriOp Purch Sec HUP

Location: 3400 Spruce St, Philadelphia, PA

Hours: Full Time, Per Departmental Needs, Shift 1

Summary:

• At the Hospital of the University of Pennsylvania and the Perlman Center for Advanced Medicine, the PeriOp Inventory Control
• Coordinator is responsible for managing the inventory of supplies that are critical for the 25,000 OR cases, 8,000 Cathlab
• procedures, 21,000 EP procedures, 2,000 IR neuro procedures and 20,000 Endoscopy/Pulmonary procedures that are performed
• annually at HUP East, HUP West, Perelman Surgicenter and Endoscopy to proceed without interrupting the safety of patient
• care. Facilitate active communication between Perioperative Supply Chain staff and all Perioperative Clinical and Perioperative
• Business Operations staff in dealing with supply chain matters. In collaboration with Director and nurse leaders' work with all
• levels of supply chain and management in establishing and maintaining appropriate par levels for supplies, monitors usage of
• par level supplies, works with inventory team in adjusting levels where appropriate and ensures removal of outdated supplies.
• The Inventory Control Coordinator provides leadership and support to all Perioperative areas for Supply Chain Management in
• the areas of inventory control, supply distribution, expense reduction, supply utilization and standardization. Knowledge of
• Material Management concepts to include product knowledge, dynamic theories of supplies and vendor value added programs.
• Problem solver with accuracy and a high attention to detail. Organization and control of inventory functions to achieve optimal
• service standards and fiscal accountability. Champions service excellence as a frontline team member of PeriOp Supply Chain,
• provides optimal service to the surgeons and clinical teams. This position works with clinical staff and physicians to ensure that
• all supply chain operations address and improve clinical outcomes, patient safety, variation, quality, efficiency and cost.
  
  

Accountabilities:

• Lead and execute daily cycle counting process for inventory compliance (conducts inventory counts, orders, and restocks
• items on a daily basis).
• Responsible for managing and reconciling inventory counts and oversee the communication, investigation and problemsolving
• of any discrepancies.
• Maintains inventory levels based on current usage and par levels.
• Reviews the department procedure schedules on a daily basis and ensures product availability.
• Restocks shelves on a first in, first out basis and ensures product is kept neat, organized and easily accessible.
• Proactively checks for product backorders, communicates and provides updates to the PeriOp Supply Chain Management
• team and Nursing leaders.
• Serve as specific and dedicated Service Line Liaisons- works closely with the Operating Room Service Line Leaders for
• service updates, inventory concerns, and product backorders.
• Works closely with the Nursing and PeriOp Supply Chain Management team to ensure adequate levels of supplies are always
• available on the shelves.
• Perform and assist in the routine inventory count.
• Utilizes hospital computer systems to properly account for issues, returns and receipts of new materials and associated
• back orders.
• Upon delivery to the department, records required documentation from consignment inventory in spread sheet. Reconciles
• information with Supply Manager.
• Review EPIC Optime records for the required implant information in order to replace consigned inventory and notifying
• nursing leadership of errors in documentation.
• Provides assigned direction and support relating to perioperative inventory, replenishment of supplies.
• Communicates with Corporate Materials Management of price discrepancies with vendors, contract expirations and other
• vendor changes. Communicates with Corporate Accounts Payable of credit holds by vendors.
• Daily email checks to make sure all requisitions are processed.
• Monthly evaluation of inventory expiration dates to ensure there is no expired product and to circulate product nearing
• expiration.
• In the event expired product is retrieved, collaborate with manufacturer representatives to obtain return authorization,
• package product and arrange pick up from loading dock.
• Performs consignment count to make sure contractual inventory numbers match consignment on hand.
• Keeps PeriOp Supply Chain Management / Nursing aware of all correspondence with vendor representatives, regarding new
• product, discontinued product and backordered product.
• Keeps manager informed of current activities, any major discrepancies with vendors and any significant changes in the
• market place, which might affect the department.
• Teach and train new employees in inventory processes.
• Executes follow-up to assure prompt delivery of materials and/or effective performance of services on a regularly schedules
• basis. Reviews open purchase order files on a weekly basis for overdue shipments and back orders, and reconciles
• discrepancies with the vendor.
• Review recall notices provided by the FDA or the manufacturer and sequestering affected inventory as required and
• communicating actions to the required parties.
• Physically inspecting inventory to remove expired or damaged items from inventory.
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
• Other duties as assigned to support the unit, department, entity, and health system organization
  
  

Credentials:

• Certified Materials and Resources Professional
• Certified Materials & Resource Professional (CMRP)
• Six Sigma Yellow Certification
  
  

Education or Equivalent Experience:

• H.S. Diploma/GED (Required)
• 2 years Stock/inventory experience. Healthcare experience preferred
• Associate of Arts or Science (Required)
• Or 1 years Stock/inventory experience. Healthcare experience preferred
  
  

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.