Project Administrative Assistant

Stenstrom Overview
Stenstrom is a family-founded company with a proud history of over 70 years, dedicated to delivering exceptional design and construction management services. We prioritize teamwork, communication, and integrity to meet our clients’ needs and foster a positive work environment for our employees.

Position Overview

The Project Administrative Assistant plays a key role in ensuring construction projects run smoothly from start to finish. This position works closely with project managers, subcontractors, and clients to coordinate documentation, maintain compliance, and support overall project operations.

What You’ll Do

• Set up and manage construction jobs from initiation through closeout
• Maintain project documentation, including drawings and project books
• Track bids, invite subcontractors, and support bid administration
• Process billing, pay estimates, and subcontractor payments
• Collect and manage lien waivers and certificates of insurance (COIs)
• Submit certified payroll to meet contract requirements
• Assist with change orders and ensure proper approvals
• Support communication between project managers, clients, and vendors
• Ensure compliance with contractual and regulatory requirements
• Provide administrative support, including backup phone coverage

What Success Looks Like

• Striving for excellence
• Projects are organized, compliant, and running efficiently
• Timely and accurate billing and documentation
• Strong communication across all stakeholders
• High level of customer satisfaction

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Education:

• Associate (Required)

Experience:

• construction documentation: 3 years (Preferred)
• Microsoft Office: 3 years (Required)
• certified payroll reports: 1 year (Preferred)

Work Location: In person

Salary : $25 - $28