What are the responsibilities and job description for the Project Administrative Assistant position at Stenstrom Companies?
Position Overview
The Project Administrative Assistant plays a key role in ensuring construction projects run smoothly from start to finish. This position works closely with project managers, subcontractors, and clients to coordinate documentation, maintain compliance, and support overall project operations.
What You’ll Do
- Set up and manage construction jobs from initiation through closeout
- Maintain project documentation, including drawings and project books
- Track bids, invite subcontractors, and support bid administration
- Process billing, pay estimates, and subcontractor payments
- Collect and manage lien waivers and certificates of insurance (COIs)
- Submit certified payroll to meet contract requirements
- Assist with change orders and ensure proper approvals
- Support communication between project managers, clients, and vendors
- Ensure compliance with contractual and regulatory requirements
- Provide administrative support, including backup phone coverage
What Success Looks Like
- Striving for excellence
- Projects are organized, compliant, and running efficiently
- Timely and accurate billing and documentation
- Strong communication across all stakeholders
- High level of customer satisfaction
Stenstrom was founded in 1953 by Robert Stenstrom and a group of hardworking individuals dedicated to teamwork and communication. Now, over 70 years later, Stenstrom continues to uphold those core values and has strategically grown far beyond its original founder’s expectations and become a leader in its industry. Stenstrom Companies has grown to include: Construction, Design-Build, Construction Manager, Real Estate Development, Property Management, Petroleum Services, Concrete, Blacktop, Excavation/Sitework, Plumbing, HVAC and Pest Control. Awarded the “Family Business of the Year Award” in 2009, and the “Community Service Award” in 2018, Stenstrom has continued to prove its dedication to its employees and clients alike over the decades.
We are all about teamwork! We band together when necessary to get the job done!
We are all about teamwork! We band together when necessary to get the job done!
Salary : $25 - $28