Program Operations Administrator

Benefits:

• Opportunity for advancement
• Paid time off
• Training & development
  
  
  

Program Operations Administrator

Profile:

STEM Coding Lab, Inc. (SCL) is seeking a Program Operations Administrator to support our team of talented teachers, interns, and volunteers in the delivery of in-school and out-of-school time programs. We are looking for someone who cares about children, wants to make a positive difference in the lives of students living in underserved communities by providing educational opportunities, and wants to be part of a growing nonprofit in Pittsburgh, PA.

As the Program Operations Administrator, you will work alongside the Director of Program Operations, and play a key role in driving the organization’s mission by helping to facilitate day-to-day program operations. You will be responsible for supporting administrative needs of our teaching staff, managing inventory and distribution of equipment, and coordinating interns and volunteers. Your detail-oriented approach and strong communication skills will be critical to our continued growth and success. Salary $30K-$45K commensurate with experience.

Responsibilities:

Administrative Support

• Support new hire onboarding by ensuring clearances and paperwork are properly completed and submitted in a timely manner.
• Ensure required paperwork is on file for all staff, interns, and volunteers and oversee distribution of clearances to partner organizations.
• Serve as the primary point of contact for teachers requesting planned and unexpected time off, including facilitating the process for substitute coverage.
• Assist with data entry and oversight for building class schedules and program outlines.
• Develop and document clear processes and procedures, based on policies for school and community partner roles, responsibilities and expectations.
• Support data collection and analysis as needed for reporting purposes.
  
  
  

Equipment & Supply Management

• Research and make recommendations for improved inventory management systems.
• Oversee inventory management for classroom supplies and robotics equipment.
• Coordinate timely and efficient distribution of supplies for in-school, afterschool, and summer programming.
• Monitor equipment and supply inventory for broken or missing items.
• Work collaboratively with the Director of Program Development to accurately assess supply and equipment needs each semester.
  
  
  

Intern & Volunteer Coordination

• Assist with oversight of the volunteer management database (experience with Civic Champs or similar platform preferred).
• Coordinate volunteers for special events and classroom needs.
• Serve as the primary point of contact for interns, following their onboarding.
• Manage weekly intern schedules and facilitate any necessary rescheduling of roles based on program cancellations.
• Oversee tracking of volunteer and intern hours and schedules.
  
  
  

Classroom Support

• Deliver supplies and equipment to partner locations as needed.
• Other duties as assigned.
  
  
  

Strong Candidates will have the Following Characteristics:

• Highly detail oriented
• Strong communication skills
• Passion for working with and around children
• Comfort level working in underserved schools and communities
  
  
  

Job Requirements:

• Experience with Google Suite
• Willingness to travel to partner locations throughout Allegheny County (up to 30% travel weekly)
• Schedule Flexibility: while this position is full-time with a typical M-F work week, some virtual early morning availability is required to coordinate unexpected substitute coverage. Some evenings and weekends are required for assistance with special events.