Accounting & Operations Administrator

Black Knight Security is seeking a reliable Accounting & Operations Administrator at our Downtown Pittsburgh headquarters. This role supports our accounting department as well as serves as the primary coordinator for office administration. If you are diligent and adaptable with a versatile skillset, we want to hear from you!

Why you’ll love working with BKS

• Competitive salary & comprehensive benefits
• Opportunity to make an immediate impact – help shape processes, culture and strategy
• Entrepreneurial and innovative environment – opportunities to use creativity and problem-solving skills
• Close collaboration and culture – be a part of a small, tight-knit team
  
  
  

Benefits

• Medical, dental, and vision insurance
• 401k with company match
• PTO and paid holidays
• Free valet parking on site
  
  
  

Job Functions

• Accounting and Finance Support
• Enter accounts payable invoices into QuickBooks Online (QBO)
• Upload payroll journal entries into QBO
• Perform credit card and WEX fuel card receipt tracking and reconciliations
• Track AP schedules and assist with timely vendor payments
• Prepare and mail checks
• Deposit checks and maintain deposit records
• Assist with payroll processing and union-related documentation
• Maintain organized accounting files and records
• Office Administration & Operations
• Serve as front-desk and primary office contact
• Manage vendor relationships and purchasing for office accounting needs
• Coordinate office supplies, uniforms, and equipment
• Maintain key control, key fobs, access control, and property information
• Manage office phone list, holiday schedule, name plates, and HQ parking validation
• Coordinate copier usage and maintenance
• Manage incoming/outgoing mail, deliveries, and lost & found
• Maintain first-aid supplies and general office readiness
• Company Support & Communication
• Act as a building ambassador and first point of contact
• Assist with office events and internal coordination
• Distribute company memos and communications
• Support emergency procedures and office protocols
• Provide general customer service support and phone coverage
  

Requirements

To be considered for this position, candidates must:

• Have 2 years of experience in accounting support, bookkeeping, and/or office administration
• Hands-on experience with accounts payable (AP) and reconciliations
• Be proficient with QuickBooks Online or comparable accounting software
• Have a high school diploma or equivalent
• Associate’s degree in Accounting, Business, or related field preferred
• Be 21 years of age or older
• Have a clean criminal record (no felony convictions)
• Be legally authorized to work in the United States
  
  

Black Knight Security is an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.