Admin Production - BUF

Stellar Roofing is seeking a detail-oriented and organized Administrative Assistant – Production to support the production team in coordinating roofing projects from scheduling through completion. This role plays a crucial part in maintaining smooth communication between crews, suppliers, sales, and management to ensure timely and efficient project delivery.

Key Responsibilities:

• Assist with scheduling production crews and subcontractors to align with project timelines.
• Maintain and update production schedules, work orders, and job status reports.
• Coordinate communication between sales, production, suppliers, and field teams.
• Prepare and distribute daily/weekly production reports to relevant stakeholders.
• Track inventory levels and assist with ordering materials as needed.
• Organize and maintain project documentation, contracts, permits, and warranty information.
• Assist with invoices, billing, and job closeout procedures.
• Support the Production Manager with administrative tasks and special projects.
• Respond promptly to internal and external inquiries related to project status.

Qualifications:

• High school diploma or equivalent; Associate degree or relevant certification a plus.
• 1-3 years of administrative experience, preferably in construction, roofing, or production environments.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office (Word, Excel, Outlook) and experience with project management or ERP software.
• Detail-oriented with ability to work independently and as part of a team.
• Knowledge of roofing industry terminology and processes is a plus.