Senior Quality Document Control Specialist

Position Type:                          Full-time, Exempt, Salary

Reports to:                               Quality Director 

Supervisory Responsibility:     Quality Document Control Clerk

Location:                                  Jacksonville, FL

Company Summary

Stellar Energy provides bespoke state-of-the-art solutions customers build in for optimized performance now, bridging a critical gap in the energy transition towards a better future. In business for over 25 years, we have added efficiency and capacity to customer infrastructure in more than 15 countries. More dispatchable power. Increased LNG production. Greater Data Center efficiency and lower costs. Lower emissions for greater sustainability. Hyperscale deployment at the best possible speed to first megawatt. All delivered with a 100% performance test passage rate.

Summary

As a key member of the Quality Team, the Senior Quality DC Specialist plays a crucial role in maintaining high standards of quality and compliance across documentation. This role is integral to achieving Stellar Energy's goals and objectives, overseeing the Quality Management System (QMS) to ensure ISO compliance. The Senior Quality DC Specialist will collaborate with various departments to ensure documentation accuracy, compliance with industry standards, and alignment with client requirements. Additionally, the Specialist will provide quality support during design, procurement, and fabrication phases, ensuring that all documentation meets project delivery goals.

Essential Functions

• Manages and maintains the Quality Management System (QMS) documents via T: Drive & Procore.
• Manages and maintains Quality folders within Jobs folders via company T: Drive and Procore.
• Print and distribute documents as needed.
• Scan and upload documents according to company procedure and customer contract.
• Collect and register all technical documents such as drawings and blueprints in the company’s Quality system.
• Review and update documents for maintenance and quality control.
• Keep other personnel updated on new document versions and how to obtain access via Procore.
• Maintain confidentiality regarding sensitive documents.
• Establish and maintain record retention timelines.
• Develop and improve the controlled document process to ensure higher-quality goods.
• Ensuring legal obligations are followed and ensuring compliance with regulatory, with health and safety guidelines.
• Overseeing product development procedures to identify any deviations from quality standards.
• Manages Quality documents submittals for client submission, review, and managing documents related to projects via client portal.
• Compile feedback from the clients (ex: attending meetings, submitting reports, and assisting internal, external auditors and inspectors).
• Assist in the preparation of documentation for audits.
• Develops and implements methods and procedures for monitoring work activities, such as preparation of records of statistical analysis, progress reports, etc., to inform management of status or work activities.
• Analyzes and resolves quality challenges or assists employees in solving quality challenges.
• Interprets/enforces company Quality Policy, process, and procedures to employees.
• Training staff on document control procedures and process.
• Support project teams with document management needs.
• Prepares for ISO 9001 and other audits.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Technical Capacity with attention to detail and technical proficiency in document control.
• Problem Solving/Analysis.
• Excellent communication skills, both oral and written.
• Exceptional ability to manage and organize documents and processes.
• Effective time management and prioritization of tasks.
• Practical Decision Making.

Work Environment

This job generally operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. The employee is occasionally exposed to a variety of extreme conditions at fabrication shops and job sites. Job safety needs to be considered the top priority at all times. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop, kneel, talk, or hear. The employee must occasionally lift or move up to twenty-five pounds. 

Position Type/Expected Hours of Work
 This is a full-time position. Days and hours of work are Monday through Friday, 7:30 a.m. to 3:30 p.m. This position may require occasional evening or weekend work.

Required Education and Experience

• Minimum of 5 years of experience in industrial QA/QC document control working experience.
• Knowledge of quality system, process control, and control tool, etc.
• Knowledge with selection and technical requirement of general mechanical equipment including pumps, chillers, cooling towers, heat exchangers, etc.
• ISO 9001-2015 Certified
• Procore Certified

Travel

As needed. 

Work Authorization

Must be authorized to work in the USA. 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.