Office Assistant

Stellar Clean, LLC — Commercial Laundry

Warrensburg, NY | Full-Time, On-Site

About the Role

Stellar Clean, LLC, a commercial laundry operation, is seeking a detail-oriented Office Assistant. This is the hub of our back office — you'll keep vendors paid, payroll running, supplies stocked, and paperwork moving. The ideal candidate is highly organized, comfortable juggling accounting, HR, and vendor tasks at once, and able to work independently with minimal oversight.

Key Responsibilities

• General office administration: Manage incoming phone calls and mail; forward and route documents to the right people; sign and return agreements; support management and staff with day-to-day office needs.
• Bids & quoting: Prepare, format, and forward agreements for prospective accounts.
• Payroll: Run weekly payroll through Gusto by deadline; review and approve employee time-off requests; maintain accurate time and attendance records.
• Vendor & supply management: Order and track inventory of operating supplies; communicate with vendors and reps on pricing, orders, and account setup; complete credit applications and vendor forms.
• Compliance & recordkeeping: Track H2B worker hours against required weekly minimums; maintain employee documentation including I-9s, W-9s, and equipment agreements; handle confidential records securely (scanning and shredding).
• Accounts payable: Receive, review, and process vendor invoices; request copies and statements as needed; keep the accounts payable inbox organized and vendor accounts current.
• Other duties as assigned.

Qualifications

• Prior experience in office administration, bookkeeping/accounts payable, or a similar back-office role.
• Proficiency with Microsoft Outlook, Teams, and Office (Word, Excel).
• Experience with payroll software and basic accounting tasks.
• Strong organizational skills and attention to detail; able to manage multiple priorities and deadlines.
• Professional, dependable, and able to handle confidential information with discretion.
• Clear written and verbal communication skills.

Details

• Location: On-site, 11 Richards Avenue, Warrensburg, NY 12885
• Schedule: Full-time, Monday–Friday, 8:00 AM to 5:00 PM

Stellar Clean, LLC is an equal opportunity employer.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required. Other duties may be assigned as needed.
Employment with Stellar Clean, LLC is at-will and may be terminated by either party at any time, with or without cause or notice.

Must be able to sit for extended periods, occasionally lift up to 25 pounds, and move about a production facility. Reasonable accommodations may be made for individuals with disabilities.

Pay: $22.00 - $28.00 per hour

Work Location: In person

Salary : $22 - $28