Product Data Coordinator

KSG - Product Data Coordinator

Classification:         Non - Exempt
Position Type:        Full time

Reports to:                    Vendor Development Manager

Date:                       2/2026
 

JOB DESCRIPTION

Why You Will Love Working Here

• You’ll have real ownership of the product data function. Your work directly impacts how information flows across the company.
• Leadership is investing heavily in modern systems, cleaner data, and stronger back‑office capabilities.
• Your work will support multiple teams, including Purchasing, Operations, Sales, and field technicians.
• You’ll have the autonomy to improve processes, tighten data quality, and streamline workflows.
• You’ll work daily with modern platforms and large datasets. Perfect for someone who loves Excel and structured data.
• You’ll join a detail focused team that values accuracy, professionalism, and continuous improvement.
• You’ll be part of a growing, evolving organization where your influence can expand over time.

Summary/Objective 
The Product Data Coordinator is responsible for ensuring the completeness, accuracy and organization of product information across the company’s ERP system and field service software. This role focuses on maintaining item master data, updating product descriptions and pricing, processing large vendor data files, and ensuring product catalogs remain current for internal teams and field technicians. Success in this position requires strong Excel skills, a detail-oriented and data driven mindset and the ability to analyze large datasets to identify items that need to be added, updated, or removed.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Maintain and update item master data within the ERP/Field service platform, including descriptions, categories, pricing and item attributes.
• Process and analyze vendor pricing files (often hundreds of thousands of lines) to identify new, updated, or obsolete items.
• Maintain accurate product catalogs and pricing rules in field service platform (e.g., D-Tools/other platforms).
• Compare external vendor data against internal product lists to ensure data alignment and consistency.
• Coordinate with vendors to obtain current pricing, discontinued items, and new product information.
• Support Purchasing, Operations, Sales, and technical teams with accurate product data as needed.
• Perform regular data cleanup and audit activities to maintain healthy, accurate datasets.
• Prepare spreadsheets and reports highlighting data changes, discrepancies, or required updates.
• Perform other duties and responsibilities as assigned.

       Competencies

• Strong attention to detail and accuracy in data entry.
• Proficiency in Microsoft Excel, including functions for handling large datasets.
• Ability to analyze, interpret, and reconcile high volume data files.
• Strong communication skills when working with vendors and internal teams.
• Excellent organizational and time management skills.
• Ability to work with structured data and basic database concepts.
• Strong problem-solving abilities and a continuous improvement mindset.
• Demonstrates ethical integrity and confidentiality with sensitive information.

Work Environment/Physical Demands

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, fax machines and copy machines.  Must be able to sit, stand, bend, stoop and lift up to 25 pounds.

Required Education, Experience & Abilities

• High School Diploma or equivalent (Associate degree in Business, Data Analytics, or related field preferred but not required).
• Proficiency in Excel (pivot tables, lookups, data cleaning functions).
• Experience working with ERP systems and structured data.
• Strong comfort with large datasets (100k rows).

Disclaimer

Kingsmark Security Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation,, and training.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary : $28 - $33