Finance/Accounting - Accounts Payable Associate

Position:         Accounts Payable Associate

Reports to:     Accounts Payable Manager

Location:        Milwaukee, WI

Type:              Non-exempt

Summary:      Performs general accounts payable duties including recording and setting up for the payment of all invoices, in accordance with company and established accounting policies and procedures.

Essential Duties and Responsibilities include the following.  Other duties may be assigned to meet business needs.

• Maintain accurate and sufficient invoicing support and financial historical records by retaining required paperwork, records, and documents in an effective filing system for processed invoices.
• Maintain financial security by following internal accounting controls.
• Enter purchase orders from approved purchase requisitions and submit them to assigned vendors for ordering.
• Maintain a system of receipts to ensure none are outstanding and submit them for approval.
• Process all invoices in the system by receiving and paying invoices after matching invoices to receiving reports, and verifying purchase order prices.
• Reconcile accounts payable transactions with vendors which include reporting invoice discrepancies, requesting copies, and reviewing monthly statements.
• Process payments in accordance with cash planning while taking advantage of discounts.
• Process online gift cards.
• Provide backup services for other Accounts Payable Associates and Receptionist, as needed during vacation and sick days.

Employment Requirements:

• Associate's Degree in Accounting or Business preferred.
• Minimum of 2-5 years of experience in an accounts payable position.
• Proficient with math and problem-solving skills.
• Detail-oriented and accurate.
• Ability to organize and prioritize workload.
• Must possess the ability to interact professionally with many levels within the organization.
• Proficient in Microsoft Office.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the associate is frequently required to sit and stand; reach with hands and arms; walk and talk or hear.  The associate is occasionally required to climb or balance; stoop, kneel, crouch or crawl. The associate must frequently lift and/or move up to 3 pounds and occasionally lift and/or move up to 25 pounds.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.