What are the responsibilities and job description for the Accounts Payable Associate position at Quad?
As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.
GENERAL PURPOSE OF JOB
The Accounts Payable Associate is responsible for the timely processing, reconciliation and payment of AP vendor accounts, monitoring and responding to vendor inquiries through the shared AP mailbox. This position will work directly with external Vendors, internal Procurement, Storeroom and Receiving teams for resolution of invoice holds.
Key Responsibilities
This position reports to AP Lead/Manager and is responsible for processing and reconciling vendor payables to ensure accuracy of financials.
Job Requirements
Appropriate education and/or experience may be substituted on an equivalent basis.
Education
Quad is proud to be an equal opportunity employer. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.
GENERAL PURPOSE OF JOB
The Accounts Payable Associate is responsible for the timely processing, reconciliation and payment of AP vendor accounts, monitoring and responding to vendor inquiries through the shared AP mailbox. This position will work directly with external Vendors, internal Procurement, Storeroom and Receiving teams for resolution of invoice holds.
Key Responsibilities
- Processing of vendor invoices and credit memos for payment (PO and manual)
- Resolving vendor invoice discrepancies and holds
- Monitoring vendor statements and aging to ensure timing resolution
- Processing/audit travel and expense reports for reimbursements, contact for questions & compliance
- Knowledge of all payment types, exercises control and execution of same
- Ensuring compliance with Sarbanes Oxley, GAAP and internal controls and Corporate policies
- Customer service – internal and external
- Maintain documents in compliance with laws, policy and confidentiality of records
- Assist with special projects, admin task as needed to support the Accounts Payable/Finance teams
This position reports to AP Lead/Manager and is responsible for processing and reconciling vendor payables to ensure accuracy of financials.
Job Requirements
Appropriate education and/or experience may be substituted on an equivalent basis.
Education
- Associate degree in Accounting/Finance or business field preferred but not required.
- Minimum of 2 years of experience in an Accounts Payable or finance environment
- Proficient in Microsoft Office and other software tools
- Strong verbal and written communication skills
- Solid customer service skills
- Ability to work in fast-paced environment with a keen attention to detail
- Deals well with change with ability to handle multiple shifting priorities
- Demonstrates experience in fast-paced environment with competing, multiple priorities
- Business Acumen (Economics, Accounting)
Quad is proud to be an equal opportunity employer. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.